Administrative & Office Assistant – Italian Speaker (Part-Time, CDD 12 months) (m/f)

Administrative & Office Assistant – Italian Speaker (Part-Time, CDD 12 months)

Bridel, Luxembourg

• Part-time: 20 hours/week (4 hours/day)
• Salary: Based on experience
• Start date: September 1st 2026
• About us
• Welcome to SUD – Slice of Italy, where we bridge the gap between the finest Italian
• food producers and the European market.
• SUD is a fast-growing B2B food brokerage and brand management company helping
• Italian manufacturers expand across Europe in both Retail and Food Service channels.
• We specialize in bakery and dairy products, managing both proprietary brands—such
• as BELLA ITALIA—and private label projects for some of Europe's leading retailers and
• distributors.
• From our offices in Luxembourg and Paris, we coordinate an international network of
• producers, logistics partners and customers across more than 10 European countries,
• ensuring that premium Italian products reach the market efficiently and reliably.
• At SUD, we combine the agility of a startup with the ambition of an international
• business. Every team member has the opportunity to take ownership, contribute
• directly to the company's growth and develop professionally in a dynamic and
• entrepreneurial environment.
• Role mission
• You will support the company's daily administrative and office activities, ensuring that
• documents, invoices, expenses and internal processes remain accurate, organized and
• up to date.
• Working closely with the Operations Back Office Specialist, you will help maintain an
• efficient administrative environment, allowing operational teams to focus on
• customers, suppliers and logistics.
• This role is ideal for someone who enjoys organization, attention to detail and
• supporting a growing international business behind the scenes.

Key responsibilities

Administrative Support

• Organize and maintain digital and physical company documentation.
• Archive contracts, certificates, invoices and operational documents.
• Prepare standard administrative documents and templates.
• Ensure customer and supplier files remain complete and updated.
• Maintain an organized filing structure across shared company folders.

Accounting & Finance Support

• Collect and organize supplier invoices.
• Perform first-level checks on incoming and outgoing invoices before validation.
• Prepare monthly expense reports and reimbursement documentation.
• Collect receipts and supporting accounting documents.
• Prepare documentation for the external accountant.
• Maintain accurate accounting archives and document records.

Office Management

• Manage office supplies and administrative purchases.
• Support travel arrangements and meeting organization.
• Maintain shared administrative documents and internal templates.
• Coordinate routine administrative requests from the team.

Documentation & Compliance

• Keep certifications, legal documents and company records properly archived.
• Monitor document validity and expiry dates.
• Prepare documentation requested by customers, suppliers and authorities.
• Support the preparation of internal and external audits (BIO, customer audits,

certifications).

• Maintain internal procedures, checklists and operational documentation.

Profile

Required

• First professional experience (internship or 1–2 years) in administration, office

support or back office.

• Italian (native or fluent).
• Good command of Microsoft Office package.
• Excellent organizational skills and strong attention to detail.
• Comfortable working with digital tools.
• Reliable, accurate and well organized.

Nice to have

• French, German and/or English.
• Experience with ERP or accounting software.
• Experience in a small or medium-sized international company.
• Interest in food, logistics or international trade.

Mindset we are looking for

• Highly organized and methodical.
• Curious and willing to learn.
• Positive and proactive attitude.
• Reliable and discreet.
• Team player with a service-oriented mindset.

Why join us

• Join a fast-growing international food company with ambitious expansion plans.
• Gain direct exposure to European retail and food service markets.
• Work in a dynamic, entrepreneurial and multicultural environment.
• Learn alongside experienced professionals across operations, logistics and

• international trade.
• What success looks like after 6 months

After your first months with us, you will

• Keep administrative documentation organized and easily accessible.
• Manage expense reports and accounting documentation accurately and on time.
• Support smooth communication with the external accountant.
• Ensure invoices and supporting documents are properly filed and tracked.
• Contribute to maintaining an efficient, well-structured office environment.
• Become a trusted administrative support for the entire team.