Supply Chain Inbound Manager

DescriptionSupply Chain Inbound Manager – Evansville, IN

Full-Time | Exempt | On-Site

The Supply Chain Inbound Manager is responsible for the accurate, timely, and food-safe receipt of all inbound materials at the facility, including ingredients, packaging, MRO, and indirect goods. This role owns the connection between the physical receipt of goods and the transactional record in the Company’s ERP system, ensuring that inventory balances, product costs, and supplier payables are accurate, auditable, and supported by complete documentation.

The Supply Chain Inbound Manager leads the receiving team, drives inventory accuracy and cycle count performance, holds suppliers and carriers accountable to delivery and quality expectations, and ensures every inbound shipment meets Lewis Bakeries’ food safety, traceability, and regulatory standards before it is released to production. The position partners closely with Production, Quality Assurance, Maintenance, Accounts Payable, and corporate Purchasing to protect production continuity and inventory integrity.

This position reports directly to the Plant Manager, with a dotted-line reporting relationship to the Vice President of Purchasing.

About Lewis Bakeries

Lewis Bakeries is a family-owned and operated company founded by three brothers in 1925 in Anna, Illinois. Lewis primarily bakes loaf bread, buns, and rolls under trusted brands including Bunny Bread, Lewis Bake Shop, Healthy Life, and other regional favorites.

Today, Lewis Bakeries operates facilities in LaPorte, Fort Wayne, Vincennes, and Evansville, Indiana, as well as Murfreesboro, Tennessee. Our heritage has been built on quality, reliability, and a commitment to our customers since 1925. Every day, the Lewis family and our dedicated associates rise to the challenge of baking the very best bakery products while maintaining a forward-thinking passion for growth and innovation.

What Makes Us Great

At Lewis Bakeries, we believe in rewarding our employees with a comprehensive compensation and benefits package that supports their health, financial well-being, and professional growth.

Exceptional Total Rewards Package

In addition to a competitive salary, employees enjoy a benefits package that provides significant financial value, including:

Medical coverage with weekly premiums as low as $10 and a low-deductible plan design
Comprehensive dental coverage, including orthodontic benefits for dependent children
Company-funded pension plan and a 401(k) with company matching contributions
Company-paid short-term and long-term disability insurance
Paid vacation time and paid holidays
Relocation assistance available for qualified candidates
Professional development opportunities and long-term career growth

Additional reasons employees choose Lewis Bakeries:

Family-owned company with over 100 years of baking excellence
Stable and growing organization with a long history of success
Collaborative culture that values employee engagement, safety, and continuous improvement
Opportunity to make a meaningful impact as a key member of the bakery leadership team
Opportunities for growth, development, and career advancement

Key Responsibilities

Receiving Operations

Direct all inbound receiving activity across assigned shifts, including dock scheduling, trailer sequencing, unloading priorities, and staging to production
Verify all inbound shipments against the purchase order, bill of lading, and packing list, confirming quantity, unit of measure, lot and date coding, and product condition prior to acceptance
Enforce a same-day receipt standard so no material enters inventory or production before it has been transacted and released
Manage over, short, and damaged shipment disposition, including documentation, supplier notification, carrier claims, and return-to-vendor processing
Coordinate put-away and warehouse location assignment to support FIFO/FEFO rotation and efficient material flow
Maintain dock readiness, receiving equipment, and receiving area housekeeping to audit-ready condition at all times

ERP Systems & Inventory Accuracy

Serve as the facility subject matter expert for all receiving and inventory transactions in the Company’s ERP system, including purchase order receipts, lot creation, unit of measure conversions, transfers, adjustments, and returns
Ensure receiving transactions support a clean three-way match of purchase order, receipt, and invoice, and partner with Accounts Payable and Purchasing to resolve discrepancies that delay supplier payment
Own perpetual inventory accuracy for received materials, including a cycle count program with defined frequency, root cause analysis of variances, and corrective action
Lead physical inventory events for raw materials and packaging, including count planning, reconciliation, and variance reporting to Purchasing and Finance
Maintain accuracy of ERP master data driving receiving, including item records, purchase and stocking units of measure, conversion factors, vendor records, shelf-life parameters, and warehouse locations
Build and report receiving performance metrics from ERP data, including open purchase order aging, receipt-to-invoice exceptions, supplier on-time delivery, inventory accuracy, and dock-to-stock cycle time
Support ERP upgrades, testing, and implementation activity affecting receiving, warehousing, and inventory, and document standard operating procedures and training for the team
Identify and advance opportunities to reduce manual handling through barcode scanning, mobile receiving, EDI, advance shipment notices, and supplier portal functionality

Food Safety, Quality, & Regulatory Compliance

Execute all receiving-related requirements of the facility food safety plan, including GMP, HACCP prerequisite programs, SQF/BRC, and FSMA Preventive Controls and Sanitary Transportation requirements
Verify carrier and trailer condition, seal integrity, temperature records, and sanitary transport compliance at the point of receipt, and reject non-conforming loads in accordance with established procedure
Confirm receipt of required supplier documentation including Certificates of Analysis, Certificates of Conformance, letters of guarantee, and specification compliance, escalating gaps to Quality Assurance and Purchasing
Maintain complete lot-level traceability for all received materials to support mock recalls, traceability exercises, and customer and regulatory audits
Manage quality holds, quarantine, and release status in the ERP so material on hold cannot be consumed, coordinating disposition with Quality Assurance
Enforce allergen segregation, product protection, and pest prevention practices throughout the receiving and warehouse areas
Serve as the receiving representative during internal, customer, regulatory, and third-party certification audits, and lead closure of receiving-related findings

Supplier & Carrier Performance

Track and report supplier on-time, in-full delivery performance and quality defects identified at receipt, providing Purchasing documented evidence to support supplier scorecards and corrective action requests
Escalate recurring supplier and carrier issues to the Vice President of Purchasing with recommended remedies, including short shipments, mislabeling, pallet quality, documentation failures, and appointment non-compliance
Support Purchasing in supplier reviews, new material qualification trials, and first-article receipt inspections
Manage detention, unloading, and accessorial issues at the dock and document exposure to support freight cost recovery

Leadership & Cross-Functional Partnership

Select, train, schedule, and develop the receiving team, setting clear expectations for accuracy, timeliness, safety, and documentation
Conduct performance evaluations, coach for improvement, and administer corrective action in partnership with Human Resources
Administer the applicable collective bargaining agreement where the receiving workforce is represented, including seniority, job bidding, overtime distribution, and the grievance process, in partnership with Human Resources
Build cross-training and coverage plans so receiving capability is not dependent on any single individual
Lead daily communication with Production, Scheduling, Quality Assurance, and Maintenance regarding inbound material status and any risk to production continuity
Champion a safety-first culture in the dock and warehouse environment, including powered industrial truck safety, trailer restraint procedures, personal protective equipment, and safe material handling
Control receiving labor cost and overtime against budget and reduce inventory write-offs from expired, damaged, or obsolete material

QualificationsQualifications

Bachelor’s degree in supply chain management, business, operations, logistics, or related field, or equivalent combination of education and directly relevant experience
5+ years of progressive receiving, warehouse, inventory control, or materials management experience in a manufacturing environment required
Minimum of 2 years of direct supervisory experience leading an hourly workforce required
Demonstrated hands-on ERP experience in a receiving, inventory, or materials role required, including purchase order receipts, inventory transactions, lot control, cycle counting, and the receipt-to-invoice match process
Working knowledge of GMPs, HACCP prerequisite programs, and food safety requirements applicable to receiving and warehousing required
Proficiency in Microsoft Excel, including the ability to build and analyze inventory and performance reporting from ERP data extracts, required
Experience within commercial bakery, food, beverage, or other regulated food manufacturing preferred
Experience in a facility operating under a GFSI-recognized scheme including SQF, BRCGS, or FSSC 22000, with direct participation in third-party or customer audits, preferred
Experience supporting an ERP implementation, upgrade, or migration affecting receiving, warehousing, or inventory preferred
Experience in a unionized manufacturing environment and administering a collective bargaining agreement preferred
Experience with barcode scanning, mobile receiving, warehouse management systems, EDI, or supplier portals preferred
APICS/ASCM certification (CPIM, CSCP, or CLTD), Lean or Six Sigma credential, or HACCP certification preferred