LNDS-111 Finance Operations & Reporting Officer II (Fixed-Term - 24 months)

Who we are
Luxembourg National Data Service (LNDS) is a brand of PNED G.I.E. an organisation created by the Luxembourg Government, to implement Luxembourg’s strategies in research, innovation, and digitalisation. LNDS enables value creation from secondary use of data, for public and private partners and supports the sharing and re-use of public sector data, in a trustable manner. The LNDS service portfolio includes know-how, capabilities, tools, infrastructure, and data services. Through efficient & responsible use of data and improving the secondary use of data, LNDS will support the acceleration of economic, ecological, and societal transitions.
<www.lnds.lu>
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Purpose of the job / project
LNDS is growing, resulting in increasing financial operations complexity, expanding audit and compliance requirements, and a growing portfolio of EU-funded projects requiring structured financial reporting and coordination.
The role is central to ensuring the organisation’s financial operations are executed accurately, documented appropriately and supported by robust financial controls.
This role serves as the primary coordinator for finance operations activities, acting as the key point of contact between LNDS, external accounting partners, project teams, auditors, suppliers, and internal stakeholders.
The role combines finance operations execution with accounting coordination, audit readiness, financial controls, and project financial reporting responsibilities, with particular focus on EU-funded project reporting.

What you will do

You will coordinate operational finance and accounting activities by:
Acting as the primary liaison with LNDS's external accounting partner
Coordinating monthly accounting activities and ensuring timely transmission of supporting documentation
Coordinating accounts payable and accounts receivable processes and progressively contributing to the operational finance activities of the organization
Coordinating invoice processing, payment preparation, and expense administration activities
Ensuring completeness, accuracy, and traceability of finance documentation
You will contribute to a robust control environment by:
Maintaining accurate and auditable financial records
Ensuring supporting documentation is properly organised and retained
Monitoring compliance with internal finance procedures and controls
Supporting implementation and improvement of financial control mechanisms
Ensuring transaction traceability and documentation quality across financial processes
You will support internal and external audit activities by:
Coordinating preparation of audit documentation and supporting evidence
Acting as a central point of coordination for audit requests
Monitoring audit readiness and documentation completeness throughout the year
Supporting responses to auditor information requests
Contributing to implementation of audit recommendations and corrective actions
Ensuring audit evidence and supporting documentation are maintained throughout the year and not only during audit periods
You will support the financial management of funded projects by:
Coordinating the collection of financial reporting inputs from project teams
Consolidating expenditure information across projects and reporting periods
Supporting preparation of financial reports for EU-funded projects
Validating the completeness and consistency of project financial data
Monitoring project expenditures and supporting reporting quality reviews
Coordinating preparation of financial reporting submissions for funded projects and funding bodies.
You will support procurement governance activities by:
Maintaining procurement-related financial documentation
Supporting compliance with procurement policies and funding requirements
Assisting with procurement reporting and record maintenance
Ensuring procurement documentation is audit-ready and appropriately archived
You will contribute to developing and improving finance processes by:
Identifying opportunities to improve finance workflows, controls and reporting practices
Contributing to the documentation and standardisation of finance procedures
Supporting the implementation and continuous improvement of finance systems and tools
Providing guidance to colleagues on financial documentation and reporting requirements
Who you are
Bachelor's degree in Accounting, Finance, Business Administration, or related field
15+ years of relevant experience across finance operations, accounting, financial reporting, audit support, project financial reporting, financial controls or related finance functions.
Experience working with accounting processes and financial documentation
Good understanding of financial controls, audit requirements, and reporting processes
Proficient in Microsoft Excel and Microsoft Office tools
Strong attention to detail and accuracy
Excellent organisational and record-management skills
Ability to manage multiple finance priorities simultaneously
Strong stakeholder coordination and communication skills
Ability to work autonomously and collaboratively across functions
Fluency in English; French is considered an advantage