Administration Coordinator

• To support the day-to-day operations, managing documentation, maintaining accurate CRM records and proactively progressing outstanding actions with doctors and practices.
• This is a varied role requiring someone who can work confidently across multiple areas of the program and adapt quickly depending on business needs.

Key Responsibilities

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• Process potential candidate applications, ensuring all required information and documentation is complete. Identify and fast track quality applicants effectively.
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• Administration - prepare, review and process contracts and documentation.
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• Maintain accurate records in HubSpot and SharePoint – including notes, tasks and pipeline stages.
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• Make outbound calls to both practices and candidates.
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• Coordinate interviews and meetings and meet with potential candidates.
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• Manage deadlines and follow-up requirements effectively and autonomously.
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• Be comfortable in varied tasks and prioritise each day effectively.
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• Escalate issues appropriately.

Skills & Experience

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• Confident and professional on the phone and in email.
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• Strong administration and document-processing skills with exceptional attention to detail.
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• Strong organisational and follow-up skills.
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• Highly proactive, self-motivated and autonomous.
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• Versatile and adaptable, with the ability to work across multiple functions and priorities.
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• Comfortable switching between administration, candidate processing, phone-based follow-up, CRM work and general program support.
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• Previous experience in sales, recruitment or another fast-paced client-facing environment would be highly regarded.
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• Experience using HubSpot is highly desirable.