HR Administrator

Our client, a well-established organisation, is looking to recruit an HR Administrator to join their People & Culture team.
The successful candidate will provide day-to-day administrative support across different HR activities, including employee documentation, work permits, recruitment and onboarding. This role would suit someone with previous HR administration experience who is organised, detail-oriented and comfortable dealing with local employment authorities.

Responsibilities

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Provide general administrative support to the People & Culture team.
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Assist with the preparation and processing of employment-related documentation, including work permits and employment verification documents.
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Liaise with relevant Maltese authorities, including Jobsplus and Identità, in relation to employment documentation and processes.
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Maintain accurate and up-to-date employee records, both digitally and through physical filing systems.
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Support recruitment activities, including CV screening, interview scheduling and communication with candidates.
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Assist with the preparation of HR letters, forms, templates and other employee documentation.
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Support employee onboarding by preparing the necessary documentation and orientation materials.
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Ensure HR documentation and employee information are handled accurately and confidentially.
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Provide additional administrative support to the HR team as required.

Requirements

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1–2 years of experience within HR administration or a similar role.
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Previous experience dealing with Maltese government authorities regarding employment documentation, particularly Jobsplus and Identità.
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Good understanding of general HR administrative processes.
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Strong verbal and written communication skills.
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Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel.
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Excellent organisational skills and strong attention to detail.
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Ability to handle confidential and sensitive employee information with a high level of discretion.
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Proactive approach with the ability to manage multiple administrative tasks and deadlines.
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Ability to work effectively both independently and as part of a team.