Business Administration Officer

We are Seeking a Business Administration Officer to join our team, the Business Administration Officer will provide comprehensive administrative and operational support to the Riyadh Office. The role will ensure the efficient day-to-day operation of the office while supporting administrative, financial, operational, and stakeholder coordination activities.

Key Responsibilities

Business & Administrative Support

• Provide end-to-end administrative support, including correspondence, document preparation, filing, and records management.
• Draft and format formal letters, memos, and reports in both Arabic and English.
• Coordinate calendars, meetings, logistics, and follow-up actions.
• Maintain document control systems and ensure confidentiality of sensitive information.

Office Operations & Logistics

• Support daily office operations, facilities coordination, and office supplies management.
• Coordinate with vendors and service providers.
• Assist with procurement processes, requisitions, and follow-ups.
• Support reception and front-of-house activities when required.

Financial & Reporting Support

• Track operational expenses and maintain basic budget records.
• Assist with invoice reconciliation, expense claims, and purchase orders.
• Prepare administrative and operational reports.
• Maintain operational trackers, action logs, and reporting templates.

Meetings, Events & Visits

• Coordinate meetings, events, and official visits.
• Prepare agendas, meeting materials, minutes, and follow-up actions.
• Support visitor coordination and protocol requirements.

Cross-Functional Coordination

• Coordinate with HR, Finance, IT, and Procurement teams.
• Support onboarding, systems access, and operational requests.
• Act as a first point of contact for routine administrative queries.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 3+ years of experience in business administration, office administration, or a similar role in KSA.
• Strong administrative and organizational skills with excellent attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Strong written and verbal communication skills in Arabic and English .
• Excellent interpersonal and stakeholder coordination skills.
• Proactive, professional, and service-oriented mindset.
• High level of discretion and integrity when handling confidential information.