About The Role

Manage the end-to-end procurement process for indirect goods and services, including but not limited to uniforms, office furniture, office supplies, promotional materials, event requirements, exhibition booths, branding materials, facility-related purchases, and other operational needs.
Source, evaluate, and negotiate with suppliers to secure the best value in terms of quality, cost, delivery, and service while ensuring compliance with company standards.
Prepare and issue Requests for Quotations (RFQs), evaluate supplier proposals, and recommend the most suitable vendors based on commercial and technical requirements.
Create, review, and process purchase orders, ensuring all purchases comply with company procurement policies, budgets, and approval workflows.
Prepare and manage supplier contracts, service agreements, and delivery schedules to ensure timely execution of orders.
Coordinate with internal stakeholders to understand procurement requirements, specifications, timelines, and project expectations.
Monitor supplier performance, including quality, responsiveness, pricing, and delivery, and conduct periodic supplier evaluations.
Build and maintain strong relationships with existing suppliers while identifying and qualifying new vendors to support business needs.
Coordinate with Finance to ensure timely invoice processing, payment reconciliation, and resolution of pricing or billing discrepancies.
Follow up with suppliers to ensure on-time delivery of goods and services, resolving any issues related to delays, shortages, or quality concerns.
Coordinate with Warehouse, Administration, and requesting departments to ensure smooth receipt, inspection, and handover of purchased items where applicable.
Ensure all procurement documentation, supplier records, contracts, and purchase history are accurately maintained and readily accessible.
Support company events, exhibitions, and corporate initiatives by sourcing and coordinating all required materials, services, and vendors.
Continuously identify opportunities for cost optimization, supplier consolidation, and process improvements without compromising quality or service levels.
Coordinate effectively with cross-functional teams including Finance, Administration, Marketing, HR, Operations, and Warehouse to ensure seamless procurement operations.
Education Level: Bachelor's Degree.
Experience: Minimum 2 years of experience in Procurement or Purchasing.
Experience in procuring indirect goods and services (e.g., uniforms, furniture, office supplies, events, branding materials) is preferred.
Good knowledge of procurement principles and purchasing processes.
Excellent communication, interpersonal, and negotiation skills.
Strong supplier relationship management and networking abilities.
Proficient in Microsoft Office applications.
Experience using ERP systems is a plus.
Good command of English is preferred.
Social insurance coverage
Medical insurance coverage

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Purchasing Specialist

About The Role