Accounts Payable Staff (US Operation)

Job Summary: As an Aaccounts Payable Staff you will process, code, and reconcile invoices and vendor statements while ensuring accurate, timely payments. The role investigates discrepancies, supports month-end close, reviews payment runs, and produces AP-related reports such as KPI, GRNI, and aging reports. It also involves responding to internal and external queries, maintaining procedure documentation, training junior staff, and improving processes.

Responsibilities

• Check, sort, code and match invoices
• Process non-PO invoices in accordance with the Delegation of Authority
• Monitor and reconcile vendor statements to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Participate in month end closing
• Ensure data accuracy
• Perform other ad-hoc tasks defined by the direct leader or above
• Handle queries through email or phone (both external and internal customers)
• Review payment runs to ensure data accuracy
• Produce monthly reports ( e.g. KPI, GRNI, AP Aging)
• Have a continuous follow up on aged items ( e.g. GRNI, AP Aging)
• Provide trainings to Associate and Staff Accountants
• Ensure Desktop Procedure Documentation is up-to-date
• Recognize process deficiencies and suggest solutions
• Participate in projects as required

Qualifications

• 1-3 years relevant experience
• Economics/Finance related Secondary Studies or Bachelor's Degree (or in progress) required , studies in Economics is an advantage
• Excellent verbal and written communication skills in English and any other language (as per required in role)
• Proficient in data entry and management
• Ability to build effective relationships with customers via phone
• Confident user of MS Office (Excel, Word, PowerPoint)
• Basic knowledge and experience using ERP systems ( e.g. Oracle, SAP) is an advantage
• Good analytical, research and problem-solving skills with keen attention to detail
• Excellent team player
• Supportive attitude and good interpersonal skill set
• Ability to cope with process changes