Front Office Specialist

Job Summary As a Front Office Specialist at Fluke’s European Headquarters in Eindhoven, you are the face of the organization. You ensure a professional, welcoming, and efficient front office, delivering high-quality service to employees, visitors, and external partners in a timely and accurate manner. Key Responsibilities Welcome customers, vendors, and visitors, ensuring a positive and professional first impression Manage visitor registration, issue badges, and ensure compliance with building access and security guidelines Act as gatekeeper for the office, maintaining adherence to company policies Handle incoming calls via the central switchboard and direct them appropriately Coordinate incoming and outgoing mail, courier services, and packages, including priority shipments and required documentation Manage office supplies and support general office needs in line with company policies Support essential administrative activities, including: Maintaining and improving front office processes Creating purchase requisitions (indirect spend) Act on, and report facilities related incidents and requests. Provide additional support and administrative assistance as required Qualifications & Skills Minimum 2 years of experience in a similar front office or administrative role, preferably in an international environment Strong communication skills, both in person and over the phone Professional, customer-focused, and service-oriented mindset Proactive, reliable, and able to take ownership of tasks Flexible, with willingness to adjust working hours to ensure front office coverage Proficient in MS Office (Word, Excel, Outlook) and eager to learn new tools Fluent in English and basic Dutch knowledge (spoken and written) Additional Information Full-time role (limited part-time flexibility may be discussed) Flexibility required to ensure team coverage during absences Reports to the Facilities Manager, with collaboration across multiple stakeholders