Senior Speakers Bureau Specialist

Join our team as a Senior Speakers Bureau Specialist, where you'll be the execution layer across the full team. You'll coordinate logistics for various speaking engagements, draft executive briefs and prep materials, manage calendars and timelines, and support event coordination. You'll also maintain speaker tracking systems and continuously improve templates, workflows, and systems. This role is perfect for someone early in their career who is sharp, organized, and ready to hit the ground running.

• Coordination of logistics for executive speaking engagements, customer speaker appearances, thought leadership events, media opportunities, and partner events.
• Drafting first versions of executive briefs, speaker prep materials, and talking points, and working with Executive Assistants and event teams to manage calendars, prep timelines, and deliverables.
• Maintaining speaker tracking systems, engagement documentation, and project dashboards, and ensuring action items, follow-ups, and deliverables are documented and tracked to completion.

• Calm under pressure. You don't rattle easily when things move fast or stakes feel high
• Experience in B2B SaaS and/or emerging technologies (AI, HR tech, enterprise software, etc.)
• 1–3 years of experience in executive communications, PR, media relations, marketing, event management, project management, or a related field
• Operational excellence. You’re organized, detail-oriented, and comfortable managing multiple workstreams
• Proactive ownership. You anticipate needs, follow up without being asked, and flag risks early
• Familiarity with Salesforce or other CRM systems is a plus
• Strong project management skills. You are comfortable using Asana (or similar tools) to track milestones, manage internal and external stakeholders, and ensure deliverables ship on time
• Clear, confident writing. You take a strong first pass on briefs and talking points — and you take direction well
• Experience supporting executive LinkedIn publishing workflows is a plus