Associate Manager - Techno Commercial

Strategic Procurement and Supplier Management

• Coordinate procurement activities across sites, ensuring strategic planning and alignment with operational needs.
• Identify, evaluate, and select suppliers to procure quality OPEX items, ensuring cost-effectiveness and adherence to quality standards.
• Manage supplier relationships to negotiate favorable terms and ensure continuous improvement in vendor performance.
• Lead process improvement initiatives in purchasing, contract management, supplier selection, and sourcing to enhance efficiency and reduce costs.

Inventory Management

• Monitor and manage inventory levels to ensure availability of OPEX items, minimizing excess stock and obsolescence.
• Conduct regular inventory audits and reconcile discrepancies to maintain accurate records.
• Determine optimal reorder points and quantities to prevent stockouts and ensure uninterrupted site operations.
• Generate and analyze inventory reports to identify trends, forecast needs, and inform procurement decisions.
• Review inventory levels periodically and take necessary actions to maintain optimal stock at all sites.

Financial and Budget Management

• Conduct cost analysis of procurement activities to identify savings opportunities and drive cost reduction initiatives.
• Ensure procurement activities are within budgetary constraints and provide regular updates to management on budget status.
• Manage buying processes efficiently, including RFPs, proposal evaluations, negotiations, vendor selection, and contract awards.
• Prepare and issue purchase orders for required OPEX items, ensuring adherence to company policies and procedures.

Operational Coordination and Reporting

• Coordinate with site managers and operational teams to understand OPEX requirements and ensure timely delivery of needed items.
• Address and resolve procurement or inventory issues to ensure smooth operational activities.
• Manage urgent procurement requests to support unplanned operational needs and minimize downtime.
• Attend to internal/external audit queries, provide data, and take corrective actions for observations received.
• Review commercial/stores SOPs annually, make necessary changes, and update the revision.
• Review Pending PRs status with team members and take necessary corrective actions, providing performance feedback.
• Attend review meetings conducted by TCD Leads/site head/corporate and prepare necessary data and presentations on OPEX-related procurements and inventory.
• Release all e-NFA documents after checking the support documents and follow up for timely approval.
• Check and release New Vendor code, VC unblock, and GRN error in MDG portal.
• Review reports on inventory stock at all sites and follow up with contractors for monthly consumption reports.

Compliance and Quality Assurance

• Ensure compliance with quality, legal, financial, and safety terms in OPEX purchase and service contracts.
• Monitor material/service providers’ performance and take necessary action to bridge gaps and ensure timely renewal of contracts.
• Manage all commercial processes and data as per IMS standards, update data, attend audits, and address observations.

Technology Integration

• Deploy digital tools for real-time monitoring and optimization of operational expenditures on site, enhancing cost efficiency and project outcomes.
• Implement advanced digital solutions for managing site operations and resource allocation, ensuring effective and efficient use of operational resources.

Key Internal Stakeholders

• Sites Projects team
• Marketing department
• Finance & Accounts team

Quality Assurance Team

Key External Stakeholders

Vendors

Suppliers

External agencies

Auditors

• Bachelor's degree in engineering with a Master's degree preferred in business administration, supply chain management, finance or a related area
• More than 12 years of experience in supply chain management, procurement.