C-Level Executive Assistant - DTC E-Commerce Startup (Remote)

# C-Level Executive Assistant - DTC E-Commerce Startup (Remote)

> Paired · Portugal (Remote) · — · Posted 2026-07-01

**Workplace:** remote

## Description

Paired is a global staffing and recruiting agency specializing in connecting remote talent with innovative companies. We pride ourselves on bridging exceptional professionals with dynamic organizations that value agility and growth.

**About the Client:**

Our client is a fast-growing startup operating in the DTC (Direct-to-Consumer) and operations space. With a focus on innovation and operational excellence, they are committed to building a market-leading brand that thrives on strategic agility and customer-centricity.

**Role Overview:**

We are looking for a proactive and experienced Executive Business Partner to support the CFO. This role involves high-level strategic support spanning startup dynamics, DTC business operations, and finance. The successful candidate will enable effective decision-making, streamline operational workflows, and contribute to scaling efforts.

This is a remote opportunity, offering the chance to collaborate closely with senior leadership in an entrepreneurial environment.

### **Key Responsibilities**

• Own and manage the CFO’s calendar, inbox, priorities, and follow-through across multiple workstreams, ensuring high-impact items are prioritized and executed.
• Act as a **true execution partner**, bridging communication between leadership, vendors, legal, finance, operations, and external stakeholders.
• Support **business operations and strategic initiatives**, helping drive accountability, tracking deliverables, and ensuring projects move forward.
• Coordinate vendor relationships, contracts, renewals, and support operational due diligence processes.
• Assist with **legal and compliance-related workflows**, including contract coordination, documentation tracking, trademarks, patents, and other high-stakes processes.
• Support financial operations by reviewing reports, tracking budgets, vendor pricing, invoices, and identifying inconsistencies or opportunities for optimization.
• Build, maintain, and improve systems, SOPs, workflows, dashboards, and operational processes to improve efficiency and reduce executive overhead.
• Leverage AI tools (Claude, ChatGPT, automation tools, AI agents) to optimize workflows, documentation, and operational execution.
• Prepare meeting materials, agendas, executive briefings, and maintain accountability around follow-ups and key action items.
• Support exit readiness initiatives, data rooms, and confidential documentation processes as needed.
• Coordinate travel, logistics, and ad hoc executive support requests in fast-changing environments.

## Requirements

• **5+ years of experience supporting founders, CEOs, CFOs, COOs, or senior executives** in startup, DTC, ecommerce, SaaS, or high-growth environments.
• Strong experience with **executive support fundamentals**, including calendar management, inbox management, executive communications, and prioritization.
• Experience in **scaled DTC/ecommerce businesses** (subscription business experience is highly preferred).
• Demonstrated ability to operate as an **Executive Business Partner**, not solely an administrative assistant.
• Strong exposure to **financial processes**, including budgeting, reporting, expense tracking, vendor pricing analysis, and ability to interpret P&Ls or financial data.
• Experience working with **legal/compliance processes**, including contracts, trademarks, patents, documentation, or regulated business environments.
• Familiarity with **EOS / Traction methodologies** (Level 10s, Rocks, Scorecards) is highly preferred.
• Highly AI-native; daily use of tools such as **Claude, ChatGPT, AI agents, or automation platforms** to improve workflows and execution.
• Advanced proficiency with tools such as Google Workspace, Slack, Notion, HubSpot, QuickBooks, CRM systems, project management platforms, and spreadsheets.
• Strong analytical mindset with excellent problem-solving and process optimization skills.
• Comfortable working in **high-growth, ambiguous, fast-changing environments** with shifting priorities.
• Exceptional communication skills, discretion, ownership, and ability to maintain confidentiality.
• Availability to overlap with **US Mountain Time hours (within 3 hours preferred).**

## Benefits

• Competitive salary.
• Work with **fast-scaling, premium brands**
• **Fully remote role** with a dynamic, growth-driven team
• Clear opportunities for **career growth and advancement**

## Apply
[Apply at Paired](https://apply.workable.com/pairedrecruiting/j/0C7C2DCA48/apply)
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