Finance and Operation Specialist

Schedule: Ph work hours; must have at least 4 hours of overlap within PST

ABOUT THE COMPANY

Our client operates and manages multiple Amazon brands across the US and European marketplaces. While structured like an agency in terms of team specialization, they function as brand operators - with dedicated team members handling PPC, supply chain, customer service, catalog management, and brand operations across multiple accounts. Their top product categories include: Niche supplements; Pet products (treats, supplements, pet food); B2B hospitality and vacation rental supplies The team is Philippines-based, working local business hours with structured overlap with US leadership. The company fosters a culture of ownership, experimentation, and continuous improvement, including active exploration of AI tools and emerging technologies.

ABOUT THE ROLE

We are seeking an organized, analytical Finance and Operations Specialist to manage core financial workflows, multi-entity reconciliations, and streamlined billing. In this role, you will take ownership of day-to-day bookkeeping across both agency services and e-commerce brand operations. Beyond traditional accounting, you will play a key role in refining quoting and client billing processes to eliminate operational bottlenecks, with opportunities to take on general administrative duties and expand this position into a full-time role over time.

RESPONSIBILITIES

• Multi-Entity & Variable Accounting: Manage end-to-end bookkeeping, multi-entity reconciliations, and diverse, variable payment models across agency and e-commerce operations.
• Billing & Quoting Optimization: Streamline client quoting, invoicing, and AR collections to simplify workflows and reduce manual executive oversight.
• AP & Reconciliations: Oversee Accounts Payable (vendor payments, bill tracking) and perform regular bank, credit card, and inventory account reconciliations.
• Financial Reporting: Prepare monthly, quarterly, and annual financial statements (balance sheet, income statement, cash flow) to support leadership decision-making.
• General Administrative Support: Assist with operational and general admin tasks as needed to support business growth and expand overall role scope.
• Strategic Evolution: Identify pricing efficiencies and process improvements as the role develops.

COMPETENCIES AND QUALIFICATIONS

Must-Have

• 3+ years of hands-on bookkeeping/accounting experience in an agency or eCommerce environment.
• Strong proficiency with QuickBooks Online and familiarity with eCommerce-specific accounting tools (e.g., Finaloop).
• Demonstrated experience handling full-cycle AR/AP and international payroll processing.
• Solid understanding of multi-entity accounting and eCommerce revenue structures (e.g., Amazon, Shopify).

Nice-to-Have

• Direct experience working with small-to-medium digital agencies or boutique service teams.
• Hands-on experience using Finaloop for automated eCommerce accounting.
• QuickBooks Online or Certified Bookkeeper certification.

Key Qualities

• High operational autonomy—takes full "ownership" of the financial function without needing micromanagement.
• Exceptional numerical accuracy and attention to detail.
• High integrity and discretion when handling sensitive financial and payroll data.
• Clear, proactive communication style.

APPLICATION PROCESS

We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

The application process includes a Recruiter Interview, Practical Test (a 1-2 minute video of why you are a good fit for the role), and Client Interview . Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.