Private Client Administrator

Job Title: Private Client Administrator

Reports to: Private Client Senior Manager

The Private Client Administrator is responsible for a portfolio of clients with oversight from the team manager. The Private Client Administrator is expected to manage efficiently a portfolio of clients by liaising with clients and third parties, keeping accurate records, including bookkeeping and statutory, and pro-actively resolving tasks.

Key Responsibilities

• Day to day trust and company administration of a portfolio of clients and will liaise with clients and advisors;
• Maintaining electronic and hard-copy client filing and entity database records; • Preparing trustee and board minutes, issue of share certificates and maintenance of statutory records;
• Arranging and recording trust distributions, loans payments, acquisition and disposal of assets, expenses;
• Maintaining asset, nominee and power of attorney registers; • Bookkeeping and bank/asset reconciliations;
• Reviewing performance of entity investments;
• Assisting with the preparation of annual client entity accounts;
• Preparing ad hoc reporting information for clients and advisors;
• Assisting with the preparation of administration reviews;
• Reviewing quarterly billing and the collection of fees;
• Collecting and verifying client due diligence; ensuring compliance with policies and procedures and addressing tasks, including CDD deficiencies/compliance related tasks.
• To meet chargeability targets;
• To follow all office and CFC procedures and address CFC reviews in a timely fashion;
• To collect fees within one month of billing where possible.
• Other ad hoc tasks required from time to time as well as providing cover for team.

Personal attributes

• Team player.
• Good communicational skills.
• Attention to detail and able to work to own initiative.

Qualifications and expertise

• A minimum of 2 years’ experience in the Offshore Trust industry;
• Preferably studying STEP or ICSA Diploma;
• Willingness to continue further training and develop knowledge as required