Administrative Assistant ANG

We are looking for an Administrative Assistant with over 2 years of experience in administration for our client.
What are your tasks?

Keep agendas up-to-date and ensure consistency amongst Executives’ activities
Follow-up meetings/conferences/registrations and invitation to meetings/conferences etc.
Arrange travel plans (flights, hotel reservations etc.).
Format documents and send e-mail/letters
Assist with the preparation and the formatting of presentations (PowerPoint)
Keep our SharePoint up-to-date with meeting materials etc.
Keep our contact database up to date
Follow up of contracts with external parties and ensure their appropriate recording in the contract database.
Collecting and providing all relevant information for internal/external meetings
Sending outlook invitations and tracking replies
Gathering working documents, preparing meeting folders and checking presentations’ accuracy
Organizing Microsoft Teams meetings when relevant
Ordering lunches
Setting up meeting rooms for calls and face to face meetings
Answer phone calls and welcome visitors

Skills & Competences:

You possess a degree/diploma/certificate in Administration or relevant
At least 2 years of experience
Past experience of working in an international environment is an asset
Excellent spoken and written in English, dutch and french is a prerequisite
Excellent computer skills (Word, PowerPoint, Excel...)
Team worker
Being proactive
Good oral and written communication abilities
Flexible, diplomatic, with good cultural sensitivity o Independent and autonomous
Eager to learn
Able to respect deadlines and tight timing