B2B HubSpot Coordinator

About The Role

We’re hiring a B2B HubSpot Coordinator to build and run the technical engine behind outbound and pipeline generation. This role is highly execution-focused: you will build prospect lists, implement and administer HubSpot instances, maintain deliverability infrastructure (SPF/DKIM/DMARC), build automations, and continuously optimize performance based on data .

If you enjoy solving operational problems, building clean systems, and improving results through structured iteration, you’ll do well here.

Core Responsibilities

1. List Building, Data Operations & Targeting

• Build and maintain high-quality prospect lists using tools like Apollo, Clay, and other data sources.
• Clean, dedupe, validate, and format lead data for outreach and CRM imports.
• Enrich contacts/companies with required fields (titles, seniority, industry, employee count, location, domain, etc.).
• Apply suppression rules to avoid duplicates, existing customers, bad-fit accounts, and deliverability risks.

1. HubSpot Implementation & CRM Administration

• Set up and manage HubSpot CRM structure:
• Pipelines, stages, lifecycle logic, properties, views, and object structure (contacts/companies/deals).
• Build and configure dashboards and reports.
• Configure automations using HubSpot workflows :
• Lead routing, task creation, SLAs, status updates, deal creation rules, follow-up logic, and internal notifications.
• Ensure clean data mapping between outbound tools and HubSpot:
• Imports, field mapping, naming conventions, and standardization.
• Maintain CRM hygiene and operational consistency (data quality, dedupe rules, process adherence).

1. Deliverability & Email Infrastructure

• Set up and maintain outbound email infrastructure:
• Sending domains, inboxes, warm-up, DNS records ( SPF, DKIM, DMARC ).
• Troubleshoot issues fast and implement remediation (list cleanup, domain changes, throttling, copy adjustments).

1. Analytics, Reporting & Continuous Improvement

• Track performance and operational KPIs: deliverability, reply rates, positive reply rates, meeting rates, and conversion into pipeline stages.
• Analyze results weekly and implement structured improvements (targeting, messaging, sequencing, volume, routing).
• Maintain documentation: SOPs, checklists, configuration notes, and repeatable playbooks.

What We’re Looking For

Must-Have Technical Skills

• Strong HubSpot experience (setup/admin mindset): pipelines, properties, workflows/automation, imports, reporting basics.
• Experience with HubSpot integrations (email tools, calling tools, enrichment tools)
• Hands-on experience with outbound tooling such as Apollo, Clay, Instantly / Smartlead / similar .
• Solid deliverability fundamentals: SPF / DKIM / DMARC , domain warm-up, sending best practices.
• Strong spreadsheet ability (Sheets/Excel): cleaning, transformation, QA, dedupe logic.
• Comfort working across multiple tools and keeping systems clean and aligned.

Must-Have Traits

• HubSpot Certifications: Must be HubSpot certified or have 2+ years of experience implementing HubSpot.
• Technical and detail-driven: you don’t ship broken variables or messy CRM data.
• Process-oriented: you build repeatable systems, not one-off fixes.
• Self-managed: you can run multiple implementations/campaigns without constant supervision.
• Clear communicator: you can explain what changed, why, and what happens next.

Nice-To-Have

• Experience building SOPs and standard operating templates for scale.
• Familiarity with B2B lead gen agencies or multi-client environments.