Assistant Fleet Personnel Officer

As an Assistant Fleet Personnel Officer at BSM , you will be responsible for supporting the effective execution of the manning plan by coordinating administrative, documentation, and communication activities related to seafarer recruitment and deployment. The role plays a key part in ensuring seamless coordination between shore-based operations, flag authorities, clients, and vessels, contributing to timely crew changes, regulatory compliance, and the overall efficiency of maritime operations.

Key Responsibilities

• Support the execution of the recruitment and manning plan through accurate and timely administrative assistance.
• Prepare and maintain seafarer documentation, including medical records, to support pre-employment screening.
• Coordinate and monitor crew travel arrangements to ensure timely embarkation and disembarkation.
• Maintain accurate and up-to-date personnel records in relevant databases in line with crew changes.
• Provide guidance and support to seafarer candidates and respond to operational queries from stakeholders.
• Prepare and deliver required embarkation and disembarkation documentation in accordance with client requirements.
• Track mandatory training requirements per seafarer and coordinate attendance accordingly.
• Apply for, verify, and track Flag State endorsements and related certification documentation.
• Maintain orderly filing and records of all flag-related applications and correspondence.
• Communicate with flag authorities and clients regarding the status of flag applications.
• Issue crewing clothing and safety shoes to joining seafarers where applicable and in line with company standards.

Qualifications & Experience

• Bachelor’s degree or certificate in a maritime-related field.
• Previous experience in crewing will be considered an advantage.

Skills & Competencies

• Basic understanding of maritime operations.
• Very good communication skills.
• Strong teamwork and cooperative mindset.
• Fluency in English.
• Good computer literacy and attention to detail.

Why You Should Join Us!
We offer a supportive environment, competitive compensation, and meaningful opportunities. By joining us, you will enjoy:

• Annual leave days: 22
• Competitive compensation package.
• Provident fund.
• Education sponsorship.
• Medical insurance.
• Gym membership.
• Parking sponsorship.
• A beautiful office in the heart of Limassol.

In addition, everyone in the BSM community benefits from

• Flexible working hours and home-office entitlement.
• My door is always open policy by leaders.
• 24/7 mental health support