Buying Assistant

Buying Assistant

> Virtual Staff 365 · Philippines (Remote) · Full-time · Posted 2026-08-20

**Workplace:** remote

Description

Our client is an Australian online women's fashion retailer specialising in a curated collection of comfortable, high-quality everyday basics, contemporary casualwear, and versatile lifestyle accessories.

They are now seeking to hire a **Buying Assistant** to provide hands-on administrative support to the Head of Buying and ensure product moves smoothly from supplier to store. This role plays a key part in maintaining accurate system data, tracking critical path timelines, and supporting stock flow across internal teams.

Job Responsibilities

**Data and Systems Administration**

• Accurately input and maintain product information, purchase orders, and supplier details
• Maintain internal systems and spreadsheets with up-to-date product and order details
• Coordinate stock transfer paperwork and system updates between physical stores and the online warehouse

**Supplier and Critical Path Coordination**

• Manage supplier relationships by tracking orders, requesting updates, and following up on outstanding issues
• Update and manage the critical path to ensure timelines and key dates are met
• Assist with sample tracking and coordination

**Administrative Support and Team Communication**

• Provide general administrative support to the Buyer including document management and scheduling
• Communicate clearly and proactively with internal teams to support stock flow and resolve issues

Requirements

• Previous experience in retail or administration
• Strong attention to detail and accuracy in data entry
• Excellent organisational and time management skills
• Proficiency with Microsoft Excel and general computer systems
• Confident using Microsoft Teams for video calls and live chat
• Clear and confident written and verbal English communication
• Fast learner who can adapt and work across a variety of tasks
• Reliable workstation setup featuring dual monitors and high-speed internet

Nice-to-Have Skills

• Experience using Shopify
• Experience using Style Arcade

Benefits

• Permanent work-from-home set-up
• Dayshift (Australian Eastern Standard Time business hours)
• Full-time job
• HMO (STAFF only)
• Annual leave
• 13-month pay
• With Government mandated benefits

Apply

[Apply at Virtual Staff 365](https://apply.workable.com/virtual-staff-365/j/D115C93202/apply)

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