Executive Assistant

Job Title: Executive AssistantJob Type: Full-Time, RemoteWorking Hours: Monday to Friday, 9AM - 5PM U.S. Eastern TimeSalary: USD $1,600–$2,000/month (salary based on assessment)Location: LATAMAbout the CompanyOur client is a growing finance and business advisory firm focused on supporting food and beverage consumer brands with financial planning, analysis, and strategic decision-making. They partner closely with founders and leadership teams to build scalable financial systems, improve decision-making, and support sustainable growth through hands-on financial planning and analysis.Their approach combines deep industry expertise with strategic financial guidance, helping emerging and growing brands gain the visibility and insights needed to scale successfully.About the RoleWe’re looking for a highly organized and proactive Executive Assistant to support an executive with inbox and calendar management, follow-ups, document organization, and basic reporting.The ideal candidate can read and understand emails, determine the next step, handle routine matters independently, and escalate only items that require the executive’s <input.You>’ll also prepare a brief daily summary of important emails, pending tasks, and follow-ups.Key ResponsibilitiesEmail & Inbox ManagementManage and organize the executive’s inbox dailyRead and understand emails and determine the appropriate next stepHandle routine emails independently when possibleDraft clear and professional email responsesFlag emails that require the executive’s input or decisionPrepare a daily summary of important emails, pending items, and follow-upsFollow-Up & Task ManagementTrack deadlines, action items, and follow-upsTake ownership of tasks that need to be completed laterProactively follow up on outstanding itemsCalendar ManagementManage the executive’s calendar and scheduleHandle meeting requests and reschedulingCoordinate meetings and resolve scheduling conflictsKeep the calendar organized and up to dateDocument & File OrganizationOrganize files and documents in Google Drive and DropboxSave and organize documents received by emailMaintain clear and organized folder structuresTrack documents that require the executive’s reviewQuickBooks & ReportingRun basic QuickBooks reports, including P&L and Balance SheetExport and organize reports as neededAssist with basic administrative reportingGeneral Administrative SupportOrganize templates, contracts, and other important documentsSupport day-to-day administrative tasksKeep systems and workflows organizedAnticipate needs and take initiative when possibleRequired Skills & Experience2+ years of experience as an Executive Assistant, Administrative Assistant, Administrative Associate, or similar roleStrong written English communicationExperience supporting an executive, founder, partner, or senior leaderBackground working in consulting, professional services, or consumer-focused businessesExperience managing email inboxes and calendarsStrong organizational and follow-up skillsExperience with Google Workspace, (Gmail and/or Outlook, Google Drive and/or Dropbox)Familiarity with QuickBooksExperience preparing financial or operational reportsComfortable working with documents, reports, and spreadsheetsAbility to work independently and exercise good judgmentIdeal CandidateThe ideal candidate is someone who can become a trusted extension of the <executive.You> are someone who:Reads between the lines and understands contextDoesn't need to be told what to do with every emailKnows when to act and when to escalateWrites thoughtful and polished emailsKeeps track of details and follow-upsProtects the executive's timeIs proactive without oversteppingCan be trusted with sensitive information and day-to-day priorities