About The Role

Job DescriptionJOB TITLE

Academic Associate

DEPARTMENT

Student Services, Lincoln County Campus (LCC)

EMPLOYMENT TYPE

Professional, pay grade 6. Part-time, 19 hours per week, non-health-benefit-eligible. 10-12 months per year.

Unlock Exceptional Benefits at FVCC (Worth ~$25K)! You'll receive generous employer contributions towards your Health/Vision & Dental, up to 15 vacation days, 12 sick days, and 12 holidays. Plus, build your future with the Montana Teachers' Retirement System and a 403(b) match up to 7%. And that's not all - Public Loan Forgiveness plus invest in your continued education when you explore Tuition Waiver benefits for you and your dependents!

FLSA

Non-exempt.

LOCATION

Lincoln County Campus, Libby, MT

CLOSING DATE

Open Until Filled

ESSENTIAL DUTIES

Works closely and cooperatively with the Director of LCC campus, FVCC Student Services, and other LCC staff and instructors on programmatic, financial, and administrative matters.

Provides outreach, support, and programs to students and instructors in the Continuing Education program. Schedules and works collaboratively with Continuing Education staff at FVCC to coordinate services.

Schedules, coordinates testing services, and maintains records for the Commercial Driver's License (CDL) program. Works closely with the CDL instructor for compliance.

Maintains and monitors facility agreements, oversees LCC room and facility utilization requests, arrangements and payments.

Assists with the coordination of the adult education program; may administer HiSET/GED assessments. Works collaboratively with the Adult Education staff at FVCC to coordinate services.

Proctors exams for remote classes and students.

Provides technical support and assistance for remote and in-person classes; coordinates with IT for troubleshooting and updates to technology at LCC.

Assists potential students with college placement and registration process.

Coordinates other educational opportunities, workshops, events, and plans student activities on campus.

Establishes and initiates effective and timely communications to assure sharing of information

Handles a broad range of inquiries and schedules appointments. Receives and processes student payments.

Opens, closes, and secures the building, as needed and assigned.

Remains current in practices, trends and research related to areas of assignment

Attends related trainings, workshops, and professional development

Cross trains to perform other departmental and team functions; backfills for staff as needed

Actively participates in the development of a climate that promotes and supports innovation and efforts to continuously improve services to students, faculty, and the College

Creates and maintains a collaborative and collegial environment with colleagues and maintains effective working relationships.

Maintains professional ethics and confidentiality of students in accordance with applicable laws and policies

Advances the mission of FVCC by serving on or convening committees and contributing in the community in college-related activities

Performs other duties as assigned.

Reports to the Director, Lincoln County Campus

MINIMUM QUALIFICATIONS

Bachelor’s degree and a minimum of one year of related work experience, OR,
Associate’s degree and two years of related work experience, OR,
High School degree or equivalent and four years of related work experience, OR,
An equivalent combination of higher education courses and related work experience

PREFERRED QUALIFICATIONS

Work experience in a higher education setting
Experience working with database/information systems

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to provide quality service and collaboration by creating a welcoming and supportive environment

Demonstrated skill in creating and managing a work climate of collegiality and teamwork

Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational culture

Ability to be flexible, adaptable and multi-task in a setting that is fast-paced and ever-changing

Ability to stay abreast with computer applications, technology and office procedures

Ability to work independently

Ability to work within policies and procedures of FVCC

Ability and willingness to serve as an ambassador for the College by interacting appropriately with the college community and community

Ability to maintain effective and positive professional relationships

Ability to follow and issue directions

Demonstrated communication, technology, presentation, customer service and interpersonal skills

Ability to work effectively with people from a variety of culturally diverse background

Ability to intermittently work non-traditional schedules including evenings, weekends, with occasional travel, etc.

Ability to maintain regular and acceptable attendance levels

Ability to maintain a high degree of confidentiality

Ability to successfully pass a criminal background check

Ability to respond in the event of an emergency

This is a Medium Duty job, according to the Selected Characteristics of Occupations Defined in the Revised Dictionary of Occupational Titles, U.S. Department of Labor and Industry. Medium Duty involves exertion of 20-50 pounds of force occasionally, and/or 10-25 pounds frequently, and/or up to 10 pounds continuously to move objects.

APPLICATION PROCEDURE

In order to be considered for this position, applicants must apply online at <https://www.fvcc.edu/about/careers-at-fvcc>; paper submission of applications or resume materials are not accepted for open positions. FVCC does not retain application materials for future consideration. Additionally, applicants are required to submit the following documents by uploading them to the online application:

Letter of application indicating how you meet the minimum qualifications and detail your work experience as it relates to the position's Knowledge, Skills and Abilities; AND

A current, comprehensive resume or curriculum vitae; AND

Unofficial transcripts for all degrees held and Professional Certifications, when applicable. As a condition of employment, the successful candidate will submit official transcripts for all degrees held and applicable certifications to FVCC HR upon hire. Only transcripts from accredited institutions will be accepted; AND

Three professional references, with complete contact information, must be provided on the application form. Professional references must be individuals most familiar with applicant's work experience, skills, and work behaviors and supervisory experience. Do not list family and friends for professional references.

EMPLOYMENT VERIFICATIONS, REFERENCE CHECKS AND CRIMINAL BACKGROUND CHECKS: Prior to any offers of employment, FVCC conducts thorough employment verifications and reference checks and may contact organizations and individuals not listed on an applicant's application or resume. Additionally, FVCC conducts post-offer criminal background checks.

EQUAL EMPLOYMENT OPPORTUNITY: FVCC is an equal opportunity employer. It is FVCC's policy that all individuals are entitled to equal employment opportunities regardless of race, color, religion, creed, political ideas, sex, gender identity, sexual orientation, age, marital status, veteran’s status, service in the uniformed services as defined by state and federal law, physical or mental disability, national origin or ancestry except as authorized by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs, as required by federal and state laws.

FVCC BOARD POLICY: The FVCC Board Policy Manual is available to review at <https://www.fvcc.edu/about/board-administration/board-of-trustees/board-policies>

REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES: FVCC provides reasonable accommodations upon request to qualified individuals with disabilities during all phases of employment including the application and selection process. No applicant will be penalized as a result of such a request.

VETERANS' PREFERENCE ACT: Preference applies in hiring and provides a uniform method by which special consideration is given to qualified Veterans. Veterans’ Preference laws do not, however, guarantee Veterans a job, nor do they give Veterans’ preference in internal actions such as promotion, transfer, reassignment, and reinstatement. Applying for a preference is voluntary and that all information related to a preference is confidential and used only during the hiring process; the information will be maintained in a separate confidential file. To claim Veterans' Preference, you must complete the Veterans' Preference Form (form is available at <https://www.opm.gov/forms/pdf_fill/SF15.pdf>) and email it along with document(s) that verify your eligibility for employment preference to <[email hidden]>. Claims for Veterans' preference must be received by Human Resources prior to position closing date.

WINDFALL ELIMINATION PROVISION: Based on the Windfall Elimination Provision, FVCC employment may not be covered by Social Security. To learn more about the Windfall Elimination Provision click <https://www.ssa.gov/pubs/EN-05-10045.pdf>.