Executive Assistant

Job Summary

GoldBug is seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level support to the CEO. This trusted individual will play a critical role in managing the CEO's day-to-day operations, optimizing time and priorities, and ensuring seamless coordination across business and personal commitments. The role also oversees office operations, facilities, vendors, and workplace administration to support a productive and engaging employee experience.

Key Roles and Responsibilities

• Manage the CEO's calendar, travel, and correspondence, proactively addressing scheduling and competing priorities.
• Serve as a liaison between the CEO and internal/external stakeholders.
• Coordinate Board of Directors meetings, including scheduling, agenda preparation, and distribution of meeting materials.
• Oversee office operations, vendor relationships, office supplies, workplace services, and employee-facing administrative functions to ensure smooth day-to-day operations.
• Support special projects and administrative initiatives as assigned by the CEO.
• Maintain confidentiality while handling sensitive business and personal information.

The Ideal Candidate

• 3+ years of experience supporting senior executives, preferably at the C-suite level.
• Exceptional organizational, prioritization, and multitasking skills.
• Strong written and verbal communication abilities.
• Ability to exercise discretion and handle highly confidential information.
• Self-motivated with strong attention to detail and follow-through.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Comfortable managing occasional personal administrative responsibilities.

Additional Details

• Comprehensive benefits package including medical, dental, vision, life insurance, disability, 401(k) with match, paid vacation, and paid sick/personal leave.
• Hybrid work environment.
• GoldBug is an Equal Opportunity Employer committed to diversity and inclusion.