Facilities Coordinator

DescriptionWe are an established real estate law firm with offices across California. Our San Diego office is looking for a HR Facilities Coordinator to join our growing team. If chosen as the successful candidate, you will serve as the central point of contact for a broad range of workplace needs, including maintenance and repairs, conference room coordination, and general office upkeep. The HR Facilities Coordinator works collaboratively across firm departments and with building management to ensure seamless day-to-day operations while helping maintain compliance with health, safety, and building standards.

About Us

With over 45 years in the California legal industry and six offices statewide, our firm was founded on a commitment to customer service that has flourished within our culture of inclusion and diversity. We believe in working hard for our clients each day and in taking care of our employees so they are empowered to do their very best work. It is our mission to provide the highest quality, cost-effective legal services to our clients.

Compensation: $22-$28 p/hour

Responsibilities

Responsible for the general oversight of office furniture and fixtures, including relocation and disposal, placing new orders, coordinating deliveries, and performing basic assembly and installation (chairs, keyboard trays, etc.)

Perform basic hands-on repairs, maintenance, and upkeep tasks including hanging pictures, minor fixture repairs, and other general maintenance needs to keep the office safe, functional, and presentable

Act as the point of contact for facilities-related requests and inquiries, including submitting facilities requests to building management on behalf of employees

Prepare workspaces for new hires, communicating with the HR and IT departments to determine placement and ensure that necessary equipment and supplies are provided

Serve as backup to IT to set computer hardware (monitor, keyboard, mouse)

Schedule and oversee vendors, contractors and service providers (fridge/freezer repair, water filter replacement, glass tinting, etc.), including participation in vendor meetings and project planning discussions

Conduct regular facility inspections and report maintenance or safety concerns

Coordinate access badges, keys and other building access needs

Coordinate with firm departments on office supply needs, manage inventory levels, process supply orders, and maintain accurate records of purchases and inventory using spreadsheets or other tracking tools

Handle and maintain the Firm’s Desk 365 portal to track all facilities requests

Track and reconcile facilities-related purchases and assist with vendor invoicing

Maintain kitchen and break room areas, including stocking supplies, coordinating appliance maintenance, and ensuring cleanliness

Coordinate setup and breakdown of conference rooms for meetings and firm events, including furniture, AV, and supplies

Other clerical HR duties as needed

Qualifications

We are looking for candidates with the following qualifications

High school diploma or equivalent

Minimum 1 year of general office experience requiring strong attention to detail and/or customer service experience

Strong verbal and written communication skills, with the ability to interact professionally with all levels of the organization, including attorneys, staff, and firm leadership, as well as external vendors and contractors

Ability to represent the firm professionally in vendor meetings, project planning discussions, and day-to-day interactions

Experience with hardware tools/power tools (i.e. electronic power drills)

Hands-on aptitude with the ability to perform basic repairs, assembly, and general maintenance tasks independently

High level of accuracy and attention to detail

Ability to prioritize and multi-task in a high-volume environment

Excellent customer service skills

Strong time management skills

Must be able to lift equipment and furniture of up to 50 pounds

Must be able to set up basic computer equipment/work desk station

The following qualifications are preferred

Previous experience in a facilities-related position

Schedule

Position is full-time at 40 hours/week. Our business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday.

The primary responsibilities of this position require that the work be performed at the office full-time. We are not considering remote candidates at this time.

Why Work for Us?

Our firm offers a rewarding work environment that values a work-life balance and fosters a culture of professional growth and opportunities. We provide a comprehensive compensation package that includes 401(k), paid vacation, and sick time.

What employees are saying about working with us

• “The people, atmosphere, culture, and work/life balance are great.”
• “I always feel included, respected, and a part of the team.”
• “I have been given so many opportunities to grow and have learned so much.”

Application Process

Candidates who meet the criteria for the position will be contacted for the next step in the hiring process. Interviews are currently being conducted by phone or video with possible in-person interviews for finalist candidates.

We are an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.