About The Role

We are seeking a proactive and highly organized Executive Assistant I to join our team at LAX 32. This role will provide comprehensive administrative support to a minimum of two Directors, with the opportunity to expand support coverage as the team grows. In addition to traditional EA responsibilities, this role offers a unique opportunity to partner directly with senior EAs and executives in Hawthorne to design, build, and implement AI-powered systems that will scale Executive Assistant operations across the organization.Key job responsibilitiesAdministrative ExcellenceManage complex, global calendars and scheduling across multiple principals with diplomacy and discretionCoordinate meetings across different time zones and proactively manage executive availability and conflictsCreate detailed agendas and coordinate participants for meetings, strategic reviews, and business cadencesSubmit expense reports and manage financial administrative tasks in a timely and accurate mannerExercise sound judgment to prioritize competing demands with minimal directionTravel & Event ManagementSchedule comprehensive travel arrangements including air, hotel, and ground transportation for domestic and international travelCreate detailed travel itineraries and proactively anticipate logistical needsCoordinate with in-house travel agents and manage complex, multi-leg travel processesOrganize and execute team activities, staff meetings, global meetings, and off-site eventsCoordinate logistics for cross-site engagements between LAX 32 and HawthorneCommunication & CollaborationAct as a seamless extension of the executive team, representing principals with professionalism and poiseCoordinate closely with other Executive Assistants within the Amazon and Ring EA communityBuild positive working relationships across Ring, RBKS, and broader Amazon organizationsHandle confidential information with the highest level of integrity and discretionStrategic SupportFunction independently without constant oversight, completing complex tasks quickly with minimal guidanceDesign and improve administrative processes to drive efficiency and scalabilitySupport strategic initiatives and special projects as needed across the director-level portfolioAI & Scalability InnovationPartner with the EA team to identify, develop, and deploy AI tools and automation workflows that enhance EA efficiency and coverageContribute to the development of scalable EA frameworks, including AI-driven calendaring, document preparation, and communications supportHelp prototype and implement systems that extend EA-level support to teams without dedicated administrative headcountStay current on emerging AI tools and generative AI applications relevant to executive support operationsA day in the lifeOn a day-to-day basic, the Executive Assistant will maintain the Senior leader calendar, keeping it organized for weeks in advance. This involves maintaining strong working relationships with the leader, partner EAs, and members of the business. Additionally, the Executive Assistant will partner with other EA team members on team events, space administration, and building a proactive outlook for upcoming meetings.