Project Coordinator

# Project Coordinator
> Pavago · Honduras (Remote) · — · Posted 2026-06-16
**Workplace:** remote
## Description
### **Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours**
**Position Type:** Full-Time, Remote
**Working Hours:** U.S. Client Business Hours (flexibility for deadlines)
### **About the Role**
At Pavago, one of our clients is hiring a **Project Coordinator** to bring structure, accountability, and visibility across multiple projects and operational workflows.
This is not a passive administrative role.

You will act as the execution backbone of the team — ensuring

• Timelines stay on track
• Deliverables are completed
• Stakeholders stay aligned
• Risks are identified early
• Documentation remains organized and accurate

If you are

• Highly organized
• Proactive with follow-ups
• Comfortable managing multiple moving parts
• Strong in communication and coordination

This role is a strong fit.
### **What You’ll Own**
### **Project Planning & Timeline Management**

• Maintain and update project plans using:
• Asana
• Trello
• <Monday.com>
• MS Project / Smartsheet
• Track:
• Timelines
• Milestones
• Dependencies
• Deliverables
• Ensure schedules and project trackers remain accurate and updated
• Help teams stay aligned on priorities and deadlines

### **Documentation & Reporting**

• Prepare:
• Meeting agendas
• Meeting notes
• Action items
• Weekly project reports
• Maintain organized documentation in:
• SharePoint
• Google Drive
• Confluence
• Create reports covering:
• Progress updates
• Risks and blockers
• Key project metrics
• Ensure all project documentation stays clean and accessible

### **Communication & Coordination (Core Responsibility)**

• Act as the central liaison between:
• Project managers
• Team members
• Leadership
• Stakeholders
• Ensure:
• Clear communication
• Alignment on priorities
• Proper documentation of decisions
• Follow up proactively on tasks and deliverables
• Escalate delays or blockers early before timelines are impacted

### **Task & Resource Tracking**

• Monitor:
• Task completion
• Resource availability
• Dependencies
• Ensure no task or deliverable gets missed
• Help maintain accountability across active projects

### **Risk & Quality Management**

• Identify:
• Delays
• Bottlenecks
• Operational risks
• Maintain project risk registers and escalation tracking
• Help ensure deliverables meet quality expectations before submission

### **Vendor & External Coordination**

• Coordinate with vendors, contractors, and external stakeholders
• Track deliverables against agreed timelines
• Escalate issues proactively when expectations are not met

### **What Success Looks Like**

• Projects remain organized and on schedule
• Stakeholders stay informed and aligned
• Risks are identified before they become operational issues
• Documentation remains clean and easy to access
• Teams consistently meet deadlines with fewer coordination gaps

### **What Makes You a Strong Fit**

• Extremely organized and detail-oriented
• Strong follow-up and accountability mindset
• Excellent written and verbal communication
• Able to manage multiple projects simultaneously
• Proactive in identifying risks and solving problems early
• Comfortable operating in fast-paced environments

### **Requirements (Must-Have)**
### **Experience**

• 2+ years experience in:
• Project coordination
• Operations support
• Administrative/project support roles

### **Core Skills**

• Hands-on experience with:
• Asana
• Trello
• <Monday.com>
• Strong Excel / Google Sheets skills including:
• Trackers
• Pivot tables
• Conditional formatting
• Strong organizational and documentation skills
• Excellent communication and coordination ability
• Comfortable working remotely across multiple stakeholders

### **Nice to Have**

• Certifications:
• PMP
• CAPM
• Agile certifications (or in progress)
• Familiarity with:
• Agile / Scrum workflows
• Sprint planning
• Experience in:
• SaaS
• Marketing
• Professional services
• Construction or operations-heavy environments

### **What a Typical Day Looks Like**

• Update project timelines and task trackers
• Follow up with teams on deliverables and deadlines
• Support meetings with notes and action items
• Prepare weekly status updates and reports
• Coordinate communication across stakeholders
• Identify and escalate risks early
• Maintain organized project documentation and systems

**In short:**
You ensure projects remain organized, visible, on-track, and operationally controlled from start to finish.
### **Key Metrics (KPIs)**

• On-time completion of tasks and milestones
• Accuracy and consistency of project reporting
• Reduction in missed deadlines caused by coordination gaps
• Clean and updated project documentation
• Positive stakeholder feedback on communication and organization

### **Why This Role Stands Out**

• High ownership across multiple projects
• Direct exposure to leadership and operations
• Clear impact on execution and delivery quality
• Structured workflows with measurable KPIs
• Opportunity to grow into:
• Project Manager
• Operations Manager
• Program Coordinator
• Fully remote environment with growth potential

### **Interview Process**

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (project tracker + status report)
• Client Interview
• Offer & Background Verification

### **Apply Now**

If you

• Love keeping projects organized and moving forward
• Are proactive and detail-driven
• Thrive in fast-paced operational environments
• Enjoy coordinating teams, timelines, and execution

This is a strong opportunity to step into a high-impact project coordination role.
## Apply
[Apply at Pavago](https://apply.workable.com/pavago/j/7C00BB27E1/apply)
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