Department Assistant-Volunteer Services

We are seeking a highly organized and detail-oriented
Department Assistant
to provide administrative and clerical support to department leadership and staff. This position plays a key role in ensuring efficient daily operations through scheduling, report preparation, data management, communication coordination, and customer service support.
The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess strong computer and communication abilities.

Key Responsibilities

Provide administrative and secretarial support to department leadership.
Assist with special projects and departmental initiatives.
Prepare correspondence, reports, presentations, and other documents.
Maintain departmental records, files, and databases.
Compile and distribute reports and departmental communications.
Schedule meetings, prepare agendas, record meeting minutes, and coordinate department events.
Collect and enter data into appropriate systems.
Order and maintain office supplies.
Provide backup receptionist coverage and assist customers by answering questions and directing inquiries.
Support departmental performance monitoring and goal achievement.
Collaborate effectively with team members across the organization.
Education
High school diploma or equivalent required.
Coursework in business, office administration, or related field preferred.
Secretarial school training preferred.
Experience
Previous office, administrative, or clerical experience preferred.
Experience using Microsoft Office applications, including:
Word
Excel
Access
Windows-based systems
Skills & Abilities
Strong typing, filing, proofreading, and data entry skills.
Excellent organizational and time management abilities.
Ability to prioritize multiple tasks and meet deadlines.
Strong verbal and written communication skills.
Ability to learn and utilize healthcare information systems and software.
Professional demeanor and commitment to customer service.
Physical Requirements
Occasional standing, walking, bending, crouching, pushing/pulling, and lifting up to 30 pounds.
Continuous concentration, attention to detail, and communication responsibilities.
Primarily office-based work environment.
Caring for our Team
We are committed to supporting the well-being and professional development of our team members through a comprehensive benefits package, which includes:
Health, Dental, and Vision Insurance
Coverage begins on the
first of the month following your hire date
.
Life Insurance & Disability Coverage
Includes
company-paid life insurance
, as well as
short- and long-term disability
benefits to provide peace of mind.
Paid Time Off (PTO)
A
generous PTO program
designed to help you recharge and maintain a healthy work-life balance.
401(k) Retirement Plan
Benefit from a
robust company match
to support your long-term financial goals.
Education Assistance & Tuition Reimbursement
Support for your
continued learning and career growth
.
Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
Options to
save pre-tax dollars
for eligible healthcare and dependent care expenses.
Shift Differential Pay
Team members working
evening, night, or weekend shifts
may be eligible for
additional pay
.
Happy to Help
At Meritus, we believe in a collaborative and caring work environment. Interactions are an opportunity to learn, listen and to be there for one another. Therefore, we provide warm welcomes, hospitality-driven closures, and are always Happy to Help.