About The Role

DescriptionAdministrative Assistant – AutoInc/APLX Media

Join our fast-paced, high-energy automotive group and help keep our marketing and admin operations running smoothly!

We’re looking for a highly organized Administrative Assistant to support our corporate marketing department and dealership network. The ideal candidate is detail-oriented, proactive, and thrives in a dynamic environment where no two days are the same.

What You’ll Do

Support the marketing team by managing emails, vendor communications, and store requests
Process invoices, check requests, and update budget spreadsheets
Help track marketing spend, upload vendor billing, and maintain organized digital files
Prepare meeting documents, agendas, and presentation materials
Submit weekly commercial traffic to TV stations and confirm spot rotations
Manage Asana task updates and help keep projects on schedule
Assist with research, reporting, and light creative coordination
Keep daily operations running efficiently from morning check-ins to end-of-day wrap-ups

Why You’ll Love Working Here

Monday–Friday schedule, no weekends
Stable, family-owned automotive group with 19 dealerships across Texas
Collaborative and creative office environment
Opportunities for professional growth and long-term career development

QualificationsWhat We’re Looking For

Strong organizational skills with attention to detail
Proficiency with Microsoft Office, CDK, and task tools like Asana
Excellent written and verbal communication skills
Experience handling invoices, purchase orders, or budget tracking is a plus
Ability to multitask, prioritize, and anticipate needs in a fast-moving environment
A positive, dependable team player with a “get it done” attitude

Pre-Hire Requirements

Valid TX DL and acceptable driving record, acceptable background review, and negative drug screen

Education and Experience Required

High school diploma or the equivalent
Basic math, reading and writing skills
Must be able to apply common sense understanding to carry out instruction furnished in written or oral diagrammatic form
Must be able to deal with problems involving several concrete variables in or from standardized situations
Strong mental aptitude
Strong verbal communication skills
Strong personal initiative
Six months of automotive experience preferred/training available
Ability to use a computer and 10 key calculator
Type at least 50 wpm

Physical Requirements

Frequent standing, walking, sitting, grasping/gripping, writing/typing, finger dexterity, working in a confined space, driving, eye/hand/foot coordination, hearing, speaking and vison (beyond arms length).

Occasionally bending/stooping/squatting, climbing stairs/ladders, pushing/pulling, reaching above shoulders and lift/carry 1-25lbs.

Working Conditions

The employee will work indoors in a professional office environment.

While this list is intended to be an accurate reflection of the current job, this is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. The company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, work load, rush jobs, or technological developments). Be ready and willing to perform additional tasks or duties as needed or requested by management.

Ready to join a high-performing team that values precision and reliability?

Apply today and become an essential part of our Amarillo office operations.