Proposal Coordinator

DescriptionProposal Coordinator | York, PA | Full Time | Hybrid (minimum 3 days per week in office)

Buchart Horn is seeking a detail-oriented and organized Proposal Coordinator to join our Business Development team. This position will prepare, coordinate, and assemble qualification and proposal documents using corporate experience, background materials, and information provided by technical personnel to develop responsive and effective proposal submissions.

The ideal candidate is a strong communicator who can manage multiple deadlines, coordinate information from various team members, and ensure proposal materials are complete, accurate, and professionally presented. This position is based in our York, PA office and offers a hybrid work arrangement, with a minimum of three days per week working in the office.

What You'll Do:

Review Requests for Qualifications (RFQs) and Requests for Proposals (RFPs) following a decision to pursue an opportunity
Develop proposal planners outlining required materials, documents, and information needed for each submission
Coordinate and support the preparation of information that demonstrates the firm's experience on similar projects
Coordinate the development, assembly, and review of printed and digital proposal submissions
Arrange and confirm delivery of approved final submittals to clients
Assist with the preparation of graphics and other visual materials for proposals and presentations
Complete proposal closeout activities, including updating internal databases
Support the development of print and digital marketing materials
Assist with implementation of the firm's social media marketing program
Maintain and update the Business Development database, currently Unanet
Conduct client and market research to support individual Strategic Business Unit (SBU) business development plans
Collaborate with technical staff, business development personnel, and other internal teams to meet proposal requirements and deadlines
Perform other related duties as assigned

QualificationsWhat We're Looking For:

Bachelor’s degree in English, Communications, Journalism, Marketing, or a related field
Minimum of one year of relevant professional experience
Strong organizational skills and attention to detail
Effective interpersonal and written and verbal communication skills
Strong time management skills with the ability to manage multiple deadlines and priorities
Proficiency with Microsoft Office programs
Proficiency with Adobe Creative Cloud programs
Ability to work effectively both independently and as part of a team
Graphic design or graphic arts experience is a plus
Professional, dependable, and collaborative approach to working with technical and non-technical team members

Why Join Us:

Work with a collaborative Business Development team supporting a variety of meaningful engineering and infrastructure projects
Gain exposure to proposal development, marketing, business development, and client research
Collaborate with engineers, project managers, and firm leadership across multiple disciplines
Opportunity to develop your skills and grow within a respected professional services organization
Hybrid work environment with a minimum of three days per week in our York, PA office
Competitive compensation and comprehensive benefits package