Accounts Payable & Inventory Control Specialist

DescriptionAt DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you're looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission.

Job Summary
The Accounts Payable and Inventory Control Specialist is responsible for the accurate processing of all account payable invoices for Revivals Stores. In addition, this position is responsible for assisting with managing the supply chain, data entry, inventory management, bill pay, and credit card reconciliation for both admin and logistics.

Supervisory Responsibilities: None

Essential Duties/Responsibilities
Accounts Payable

Process check requests and expense reports on a regular basis
Accurately review, code, and process vendor invoices
Perform monthly reconciliations
Maintain many vendor accounts while staying in compliance with company policies and procedures
Perform data entry associated with accounts payable
Review and reconcile invoice discrepancies
Audit and process credit card bills
Address and respond to vendor inquiries
Process and manage the Return to Vendor process and credit memos

Receiving and Invoicing

Verify receiving sales orders and invoice quantities, costs, and retail pricing
Ready invoices for payment and enter all invoices into SAGE for payment within 24 hours of receipt
Perform data entry as needed
Contact Vendors to resolve any invoice or receiving issues
Manage all credits from vendors

Supply Management

Maintain store supply needs within budget
Maintain general supply area in an orderly and acceptable manner
Verify inventory levels and order product to maintain adequate supply on hand
Fill and ship weekly supply orders to stores
Review incoming order forms for proper coding, quantities requested, and authorized approvals; inspect and verify supplies received against invoice and packing slip; initiate requests for vendor corrections
Contact approved vendors to reorder routine supplies; process paperwork related to supply requests, including small purchase orders, purchase requisitions, and check requests
Maintain Material Safety Data Sheets (MSDS) associated with purchases of chemicals
Manage the supply invoicing via the accounting system and ensure stores are properly charged

Return to Vendor Process

Work with Director of Retail Operations and Store Managers to determine the disposition of damaged merchandise
Notify vendor of merchandise that is damaged
Ensure proper credit for damaged merchandise
Notify Director of Retail Operations if credit is not approved and ensure proper handling of damaged product, to include mark out of stock if needed
Follow up on any merchandise that is missing parts to determine replacement or credit

Inventory

Enter new merchandise into the Clover system as needed
Ensure that inventory scanning guns are functional and set up for inventory
Set up Clover for inventory process
Manage inventory reports the night of inventory
With direction from the Director of Retail Operations and in coordination with IT, make necessary adjustments and ensure inventory final numbers are posted

Credit Card

Work with Clover to manage credit card issues and disputes to resolution
Manage Chief’s credit card for appropriate charges and process reconciliation and payment

Administrative Duties

Support the Chief of Retail, Logistics and Volunteer Services with day-to-day administrative needs
Work on special projects as assigned
Support the Logistics Manager with A/P invoicing and credit/gas card reconciliation.

QualificationsRequired Skills/Abilities

Self-starting, self-motivating mind-set
Excellent organizational skills and attention to detail
Basic mathematical skills to include adding, subtracting, multiplying, dividing, and calculating percentages
Must be detail oriented and focused on accuracy

Education and Experience

2 years prior retail experience
High level of knowledge of Microsoft Word, Excel, and web-based email applications required; QuickBooks experience preferred

Working Conditions/Physical Requirements

This position is on-site at DAP Sunrise Admin
Operates in an office setting at times and requires frequent times of sitting, standing, repetitive motion, and talking
Potential exposure to hazard materials, irritants, and allergens
Extensive physical activity
Requires strenuous physical work
Heavy lifting, pushing, or pulling required of objects over 50 pounds