About The Role

DescriptionJob Description

JOB TITLE

Accounting Specialist

FLSA STATUS

Non-Exempt

DEPARTMENT

Finance

BACKGROUND

General

REPORTS TO

Finance Director

UNIFORM REQUIRED

N/A

SALARY RANGE

5-7

APPROVED ON

TC-07/30/2024

FUNDING SOURCE

Indirect

FUNDING EXPIRATION

Recurring

Tribal Preference will be given in accordance with BRBRR Act Relating to Employment.
POSITION SUMMARY: Performs the duties of an Accounts Payable, Accounts Receivable and Payroll Specialist, as needed in the Finance Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following

Maintains vendor records in accounts payable system.
Assures all procurements are in conformance with Procurement policy.
Matches invoices against approved purchases in advance of processing.
Inputs invoices into accounts payable system.
Prepares vendor checks and ACH transfers.
Prepares Per Capita distributions quarterly and Minor Savings Trust distributions as requested.
Preparation of year-end tax forms (1099’s) and electronic transmission file.
Serves as backup for other Finance staff when requested by the General Ledger Accountant.
Maintain self-funded insurance records.
In conjunction with the Social Services Department and Accounts Receivable Analyst, Accounts Payable, and administers Tribal Member Benefits Coordinator.
Reviews employee timecards and prepares payroll, payroll taxes, and federal deposits when needed.
Performs analytical reviews of operations, self-initiated and as directed.
Coordinates audit work with independent auditors.
Assists with other accounting personnel job duties are completed, or in the case of absence.
Other duties may be assigned.

AUTHORITY/SUPERVISORY RESPONSIBILITIES: None

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Must be dependable, focused, well groomed, have good manners and have an excellent attendance record.

Must be able to follow specific instructions.

Must be able to adapt to a wide variety of settings and job duties that will fluctuate.

Must be a team player and also be able to work independently.

Must have working experience with Sage, or a similar computerized accounting package, and Microsoft Office applications, particularly Excel at least an intermediate level, is preferred.

EDUCATION/EXPERIENCE

Must be eighteen (18) years of age.

Must have High School diploma or GED

Must have 3 /years of related experience of accounting work experience in Payroll, Accounts Receivable, Accounts Payable and general ledger accounting that demonstrates growing levels of responsibility.

CERTIFICATES, LICENSES, REGISTRATIONS

Must be able to pass a criminal background/fingerprint check and be bondable.

COMPUTER OPERATIONS

Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES

Ability to operate standard office equipment (copier, fax, etc.).
Must be able to work with American Indian people and be sensitive to their culture.
Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources.
Participate in proactive team efforts of Bear River Band of the Rohnerville Rancheria.
Provide leadership to others through example and sharing of knowledge/skill.
Must be able to work all shifts, weekends, holidays & special events as needed.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)