Senior Executive Assistant

Duties

(a) To handle matters related to office accommodation and building management;

(b) To handle general administration matters in the Department, including records management, electronic records management, contract management, supplies and procurement matters, etc.;

(c) To assist in operating the Government-wide Mobilization Level;

(d) To provide secretarial support to the Green Housekeeping Committee and assist in promoting environmental friendliness in the Department;

(e) To provide secretarial support to the Planning Department Staff Recreation Club and assist in organizing staff social functions;

(f) To provide support in human resources management and personnel functions including but not limited to recruitment and appointment etc., and to handle related enquiries and complaints; and

(g) To handle any other ad hoc duties as assigned.

(May be required to work in remote areas and work outside normal working hours and/or in irregular hours.)

Entry Requirements

Candidates should have -

(a) a bachelor’s degree from a university in Hong Kong, or equivalent;

(b) met the language proficiency requirements of Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or the Hong Kong Certificate of Education Examination (HKCEE), or equivalent [See Note (1) below];

(c) at least eight years of full-time working experience after obtaining the degree;

(d) at least six years of post-qualification full-time experience in work related to general administration or management work (including at least three years of experience at managerial level preferred). Relevant work experience in the Government or public bodies is an advantage;

(e) a good command of spoken and written English and Chinese;

(f) knowledge of common office applications including English and Chinese Word Processing, Excel and Powerpoint; and

(g) preferably a fair understanding of the operation of the Planning Department.

Pay

HK$66,090 per month

Terms of Appointment

Successful candidates will be appointed on non-civil service contract terms for six months. Renewal of contract will be subject to service need of the department and the performance and conduct of the candidate.

How to Apply

Applicants must apply online through the G.F. 340 Online Application System of the Civil Service Bureau (<http://www.csb.gov.hk>), and submit copies of the following supporting documents by email to <[email hidden]> on or before the closing date for application:-

(a) a cover letter of around 300 words in English on the reason(s) for application for the post;

(b) a full curriculum vitae specifying the relevant academic qualification(s) attained, the job title(s) held in the respective organisation(s), as well as detailed job descriptions of all current and previous employment, especially those related to the requirements of this post;

(c) copies of all relevant certificates and academic transcripts of studies;

(d) copies of language proficiency certificates; and

(e) documentary proof of working experience.

Applicants should clearly mark “Application for the position of Senior Executive Assistant” and quote the “online application number” in the email subject. Applicants should provide an accurate email address in their applications and are held responsible for checking their emails.

Late applications will not be accepted. Applications which are incomplete or unclear, submitted through a method other than the G.F. 340 Online Application System of the Civil Service Bureau (i.e. in person, by post, by fax or by e-mail), or without the required supporting documents submitted by email on or before the closing date for application will not be considered.

Candidates who are selected for interview will normally receive an invitation in about six to eight weeks from the closing date for application. This period may be longer in exceptional circumstances, e.g. when a large number of applications are received or when there are other complications. Those who are not invited for interview may assume that their applications are unsuccessful.