Record Centre Assistant-CONTRACT ROLE

Systems, Processes, Data and Information/Document Management

• Update electronic Records Database.
• File and retrieve records from Electronic Content Management (ECM).
• Audit and report on integrity of filing of records on ECM.

Records Management & Records Centre Operations

• Support in the retention and disposal process of records as per records retention schedule.
• Support in and assist the records management program including the filing of practices, use of manual and automated records management systems, and records retention requirements.
• Support in the Accessioning of records and related processes (listing of records, tagging records, assignment of document numbers, updating of records database).
• Coordinate and assist in the house keeping of the record centres.
• Coordinate the process of creating space in the records centres by replacing arch-files with backing boards and replacing old acidic boxes with new non-acidic boxes.

Business Partnering

• Monitor compliance of records management with current Policies and Procedures.
• Provide support in records management training and troubleshooting as required to staff.
• Assist in file searches and inactive file retrievals.

Document Control

• Support in Identifying risks in document control and record management processes and support in implementing appropriate risk management activities to mitigate risks identified.
• Support in Identifying assurance activities required to manage risks, implement and report on assurance activities.
• Assist the team in providing Document Control support on all Projects.

Performance Management

• Prepare effective periodic reports on document controls and records management for effective decision making.

Working Experience and Educational/Academic Background.
Bachelor’s degree preferable in Information Studies, Computer Science and any related discipline with a minimum of two (2) years relevant experience in general Records Centre administration. Experience in records centre digitization will be an added advantage.
Qualified applicants should send their CVs by Friday, July 24, 2026.
NOTE: Only SHORTLISTED candidates will be contacted. (In Country Only)