Equity Administrative Assistant, Sydney

Role Overview We are seeking a highly organised and proactive Assistant to support the Australian Equities team. Reporting to the Equities COO, this role is responsible for ensuring the smooth running of day-to-day operations and providing high quality administrative and coordination support across the team. This is a position of trust that requires strong judgement, discretion and a high level of personal integrity. The successful candidate will be an excellent communicator with strong organisational skills, the ability to build effective working relationships, and a practical, solutions-focused approach in a fast-paced environment. Key Responsibilities Provide day-to-day administrative support to the Equities team, ensuring operations run efficiently Manage diaries and inboxes, coordinating internal and external meetings Organise meetings, book meeting rooms and arrange catering Coordinate domestic and international travel, including flights, accommodation and logistics in line with company policy Process and manage expenses via Concur, ensuring timely submission and reconciliation Act as a key point of contact for internal and external stakeholders Manage team communications, including handling calls, emails and general correspondence Provide front-of-house support when required, including greeting clients and managing calls Support the organisation of client meetings, roadshows and events Maintain accurate records, databases and filing systems, including printing, scanning and e-filing Track office supplies and order stationery as required Coordinate couriers and manage incoming and outgoing deliveries Assist with ad hoc projects, research tasks and broader team initiatives Provide support to the Corporate Access team where required Provide cover for front of house as needed Ensure confidentiality is maintained across all communication and materials Skills & Experience Previous experience in an administrative or team assistant role, ideally within financial services Strong organisational skills with the ability to manage multiple priorities and deadlines High attention to detail and accuracy, including data entry and record keeping Proficiency in Microsoft Office Suite (Word, Excel and Outlook) Experience with Concur or similar expense systems highly regarded Excellent written and verbal communication skills, with a professional and confident telephone manner Proven ability to multitask, prioritise and meet strict deadlines Ability to build strong working relationships across teams Personal Attributes Proactive and takes initiative, with a strong sense of ownership Discreet and trustworthy, with the ability to handle sensitive information Calm under pressure and adaptable to changing priorities A team player with a positive, flexible and approachable attitude Professional, polished and confident in manner