AP Analyst

Program: Global Partners LP BLI / Process Name: Global Partners LP Designation: Retail Audit Specialist No of Head Count (s): 1 New Hires/Replacement Hires (HC) by Designation New Hire Billed /Unbilled / BU / OPS Bench Billed SFDC ID for Billed New Opportunity Reasons to hire Unbilled / Bench Is this resource part of Specialized Program City / Location: Standardized skillset: [Refer attached excel] Nature of Job: (Individual Contributor or Team management) Individual Contributor Shift (APJ / EMEA / US / Any combination): US Client Interfacing : (Yes/No) Yes Travel Involved : (Yes/No) No Deputation Involved : (Yes/No) NO Interviewing Manager : Edsel Pia Parrocha/Renz Angelo Bautista Reporting Manager : Renz Angelo Bautista Educational Background: Finance/Accounting Graduate Experience Required: Audit, General Ledger, Reports Job Description: Excel Proficient with knowledge on the ff: - Use of comments - Keying calculations - Color coding - Conditional formatting Learn/use Box for the following functions: - Upload process - Renaming - Filing - Navigating folder paths Communication skills including: - Email communication with stores/Territory Managers - Telephone communication with stores/Territory Managers - Zoom meetings - Teams Ability to navigate and use Outlook to upload paperwork Review daily paperwork for 50+ sites - Review each day to make sure all required documentation is submitted - Analyze paperwork to determine if any issues are present - Log paperwork into Excel as complete o If any issues are present, those should also be noted and coded into the spreadsheet - Upload all paperwork to Box Learn & use the PDI software to run certain reports for analysis - DRSA review o Cash o/s o Entries - DRE review o Audits Audit each site weekly for entry error - Compare paperwork figures to the entered figures by the store - Correct any errors - Code as audited on login sheet Weekly fuel review for all sites - Research fuel variances using daily paperwork to determine cause - Compile results into a report that is submitted weekly to a Senior - Correct any entries as needed or report issues to Ops for resolution If any issues are noted within the paperwork process, the escalation process should be followed - Includes communicating with the site/TMs for resolution - Follow up on these escalations should be done daily - Appropriate escalation chain should be followed All paperwork for the month should be complete and audited by the fourth business day of the following month