Inventory Specialist - University of Maryland / Randstad

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

1. Ensures an adequate inventory of managed assets as necessary to meet customer needs. Performs physical assessment of replenishment requirements, calculates and prepares order for re-supply.
2. Utilizes automated and/or other communication systems to communicate replenishment requirements to suppliers. Monitors systems as necessary to ensure accurate and timely receipt of order by selected supplier. Promptly notifies Manager or Supervisor of any problem relative to required replenishment order.
3. Participate in the following activities, using working knowledge of products and automated systems:
4. Assists in maintaining order and cleanness in all managed asset locations by participating in the development/adjustment and cleaning of rack units, re-allocation of space, rotation of stock, and the redesign of storage shelves or bins.
5. Assists with the physical receipts of assets into the storage locations and ensures proper placement into assigned space.
6. Checks asset locations for outdated or recalled material and removes from shelves. Coordinates removal with Manager/Supervisor to ensure proper accounting and crediting of removed assets.
7. Access medication rooms containing secure medication cabinets for the purposes of inventory and stocking supplies.
8. Dispenses assets from storage to authorized end-users. Performs actions as required to minimize unauthorized dispensing or loss.
9. Maintains departmental records. Ensures all back-up data is accumulated for future use. Records, updates, and places in file/log, all information relative to the ordering activities.
10. Responds to telephone requests and provides assistance to user departments related to available stock or projected delivery dates.
11. Develops open communications with customers and provides resources to convey stock outages, backorders and special requests. Communicates with Manager/Supervisor all issues related to asset availability, problems with vendors, and in general, all major activities.
12. Reviews asset ordering documents and supplier invoices. Works to match to eliminate discrepancies. Assists Accounts Payable and supplier in the resolution of invoice problems. Enters corrected data into automated systems as appropriate and as directed by Manager/Supervisor.
13. Facilitates the transport and storage of sterile supplies, intravenous and irrigation fluids within the perioperative environment.

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