Project Manager — EU-Funded Projects

Your mission
There’s a European Capital for – almost! – everything. But why not Democracy? This idea gave birth to our ambitious initiative. It has since become a reality: Every year a European City is designated as European Capital of Democracy (ECoD) – acting as a global stage for strengthening democracy.
Now, we need a Project Manager to work with our young and motivated team to manage and implement ECoD's obligations across a portfolio of EU-funded projects under Horizon Europe, Erasmus+ and CERV. The role covers milestone delivery, budget and resource tracking, funder and consortium reporting, compliance, and the design and delivery of ECoD-hosted events.
Your profile

Key Responsibilities

Grant and consortium administration
Monitor deliverables, milestones and submission deadlines across multiple
project work plans
Monitor person-month allocation and resource burn-rate
Prepare periodic progress and implementation reports for project
coordinators and European Commission project officers
Represent ECoD in consortium meetings and coordinate follow-up actions
Ensure compliance with grant and partnership agreements and the
requirements of different EU funding programmes
Financial management
Manage and monitor expenditure against ECoD's project budgets
Monitor deviations from project plans and budgets and coordinate corrective actions
Prepare financial documentation for EU grant reporting, including documentation of eligible costs and in-kind contributions
Apply the appropriate reporting requirements for lump-sum and actual-cost grants
Event design and delivery
Plan and deliver project events, including kick-off and closing conferences, international partner meetings, public events, festivals and youth formats such as hackathons
Coordinate online, hybrid and in-person events
Manage event logistics, including venues, programmes, travel, accommodation, technical requirements and participant coordination
Organise and facilitate workshops and focus groups, including on sensitive or polarising topics
Stakeholder and partnership coordination
Coordinate cooperation with local and municipal project partners
Develop agreements and partnerships that support the continuation of project activities beyond the funding period
Recruit project participants and work with civil society organisations and other relevant networks
Compliance and risk
Ensure GDPR-compliant handling of project data, including consent procedures for minors and vulnerable groups
Support the implementation of data management and ethics requirements and coordinate with relevant ethics bodies where necessary
Implement safeguarding requirements in coordination with the Compliance & Safeguarding Officer
Monitor project KPIs and ensure accessibility requirements are taken into account
Required Skills
Essential
Good understanding of democracy, democratic innovation, migration,
disinformation and EU institutional processes
Experience managing EU-funded projects, ideally across more than one
programme, such as Horizon Europe, Erasmus+ or CERV
Experience with Project Cycle Management
Experience with budget administration and EU financial reporting
Good knowledge of GDPR and data protection requirements
Experience coordinating multi-partner, international consortia
Experience managing events and conferences, including international and
public-facing formats
Experience facilitating workshops and focus groups
Working proficiency in English
Desirable
Familiarity with the EU Funding & Tenders Portal
Experience with participatory and co-creation methodologies
Working proficiency in German
Proficiency in another European language is an advantage
Out of scope
Designing and conducting field research
Producing communications materials or managing press relations
Final approval or signature of contractual agreements
Writing funding proposals or developing budgets for new project applications
Why us?
Our benefits:
A meaningful role in a growing organisation working to change politics and society for the better
A supportive team
A full-time position (38.5 hours per week), starting ASAP
An annual professional development budget for each employee
The option to work from home up to two days per week
25 days of annual leave and two additional days per year for volunteering
A spacious office, regular team events, and as much coffee or tea as you
like :)
For this full-time position (38.5 hours per week), we offer an annual gross
salary of EUR 48,000. The position is based in Vienna.
The European Capital of Democracy NPO is an equal opportunity employer. We
believe that a team with diverse backgrounds and perspectives strengthens
our ability to fulfil our mission of making political innovation accessible to all.
All applicants will be considered for employment regardless of background.
Please send your application until 31 August 2026.