Project Manager — EU-Funded Projects

Your mission

There’s a European Capital for – almost! – everything. But why not Democracy? This idea gave birth to our ambitious initiative. It has since become a reality: Every year a European City is designated as European Capital of Democracy (ECoD) – acting as a global stage for strengthening democracy.

Now, we need a Project Manager to work with our young and motivated team to manage and implement ECoD's obligations across a portfolio of EU-funded projects under Horizon Europe, Erasmus+ and CERV. The role covers milestone delivery, budget and resource tracking, funder and consortium reporting, compliance, and the design and delivery of ECoD-hosted events.

Your profile

Key Responsibilities

• Grant and consortium administration
• Monitor deliverables, milestones and submission deadlines across multiple
• project work plans
• Monitor person-month allocation and resource burn-rate
• Prepare periodic progress and implementation reports for project
• coordinators and European Commission project officers
• Represent ECoD in consortium meetings and coordinate follow-up actions
• Ensure compliance with grant and partnership agreements and the
• requirements of different EU funding programmes
• Financial management
• Manage and monitor expenditure against ECoD's project budgets
• Monitor deviations from project plans and budgets and coordinate corrective actions
• Prepare financial documentation for EU grant reporting, including documentation of eligible costs and in-kind contributions
• Apply the appropriate reporting requirements for lump-sum and actual-cost grants
• Event design and delivery
• Plan and deliver project events, including kick-off and closing conferences, international partner meetings, public events, festivals and youth formats such as hackathons
• Coordinate online, hybrid and in-person events
• Manage event logistics, including venues, programmes, travel, accommodation, technical requirements and participant coordination
• Organise and facilitate workshops and focus groups, including on sensitive or polarising topics
• Stakeholder and partnership coordination
• Coordinate cooperation with local and municipal project partners
• Develop agreements and partnerships that support the continuation of project activities beyond the funding period
• Recruit project participants and work with civil society organisations and other relevant networks
• Compliance and risk
• Ensure GDPR-compliant handling of project data, including consent procedures for minors and vulnerable groups
• Support the implementation of data management and ethics requirements and coordinate with relevant ethics bodies where necessary
• Implement safeguarding requirements in coordination with the Compliance & Safeguarding Officer
• Monitor project KPIs and ensure accessibility requirements are taken into account

Required Skills

Essential

• Good understanding of democracy, democratic innovation, migration,
• disinformation and EU institutional processes
• Experience managing EU-funded projects, ideally across more than one
• programme, such as Horizon Europe, Erasmus+ or CERV

Experience with Project Cycle Management

• Experience with budget administration and EU financial reporting
• Good knowledge of GDPR and data protection requirements
• Experience coordinating multi-partner, international consortia
• Experience managing events and conferences, including international and
• public-facing formats
• Experience facilitating workshops and focus groups
• Working proficiency in English

Desirable

Familiarity with the EU Funding & Tenders Portal

• Experience with participatory and co-creation methodologies
• Working proficiency in German
• Proficiency in another European language is an advantage
• Out of scope
• Designing and conducting field research
• Producing communications materials or managing press relations
• Final approval or signature of contractual agreements
• Writing funding proposals or developing budgets for new project applications
• Why us?

Our benefits

• A meaningful role in a growing organisation working to change politics and society for the better
• A supportive team
• A full-time position (38.5 hours per week), starting ASAP
• An annual professional development budget for each employee
• The option to work from home up to two days per week
• 25 days of annual leave and two additional days per year for volunteering
• A spacious office, regular team events, and as much coffee or tea as you
• like :)
• For this full-time position (38.5 hours per week), we offer an annual gross
• salary of EUR 48,000. The position is based in Vienna.
• The European Capital of Democracy NPO is an equal opportunity employer. We
• believe that a team with diverse backgrounds and perspectives strengthens
• our ability to fulfil our mission of making political innovation accessible to all.
• All applicants will be considered for employment regardless of background.
• Please send your application until 31 August 2026.