About The Role

Greet and assist all visitors and clients, maintaining a professional and welcoming reception area.
Answer, screen, and direct incoming phone calls; transfer calls and deliver messages promptly.
Manage front desk operations and communication systems to support smooth daily workflow.
Respond to inquiries and resolve basic questions or complaints via phone, email, and written correspondence.
Coordinate scheduling and usage of meeting rooms.
Receive, sort, distribute, and dispatch daily mail and packages.
Provide administrative support including transcription, printing, copying, and faxing.
Monitor, manage, and submit office supply and breakroom inventory needs and related expenses.
Assist with planning, setup, and cleanup for office meetings and events.
Work efficiently in a paperless environment and accurately document all work in the firm’s systems.
QualificationsHigh school diploma or equivalent
Highly organized and resourceful, with strong attention to detail
Proficient in Microsoft Office applications and accurate typing skills
Strong problem‑solving and critical‑thinking abilities
Excellent verbal and written communication skills
Demonstrated ability to build positive relationships with clients and team members
Active and attentive listener
Skilled in prioritizing tasks, scheduling, and managing multiple responsibilities
Quick learner with enthusiasm for developing new skills
Bilingual - Spanish/English