Payroll Lead

takealot.com, South Africa's leading online retailer, is looking for a highly adaptable Payroll Lead to join our People & Transformation team in Cape Town

We are a young, dynamic, hyper growth company looking for smart, creative, hard-working people with integrity to join us. We offer a market related, Total Remuneration Package which allows full flexibility according to your needs, a great work environment and a promise that you won’t be bored as long as you are prepared for a challenge and want to build something great.

This position reports to the Head of People Capabilities

Your responsibilities will include

Payroll Management

• Manage an end-to-end payroll service.
• Ensure accurate calculation of salaries, overtime, bonuses, commissions, deductions and any other payroll related payment.
• Provide an accurate, timely and compliant company payroll services
• Develop and direct the preparation of payroll and related reports
• Manage payroll schedules and ensure timely payment to all employees
• Provide specialised payroll and deduction information and assistance as required
• Ensure compliance with all applicable laws, regulations and requirements.
• Manage the development and implementation of all Payroll related policies and procedures.
• Ensure accurate payroll reporting.
• Assist the Group CFO and CFOs of BU’s by reporting on variances on payroll input and data.
• Respond to payroll related questions or needs regarding compliance or regulations utilising payroll resources available
• Ensure the resolution of all payroll related issues utilizing payroll policies and procedures.
• Participate in the annual increase process in collaboration with the Analytics team.
• Implement the annual salary increases.
• Establish/maintain employee records that relate to payroll and ensure that they are accurately filed and available to the HR team.
• Maintaining and storing of payroll data, providing the system that safeguard the payroll data and documentation.

Payroll System Management

• Manages the payroll system and reviews enhancements/changes for development and implementation in the business.
• Review and amend payroll processes, policies and procedures as required within a changing environment.

Benefits Management

• Manage the administration of all Employee benefits for the Group.
• Ensure the implementation of all benefits policies and procedures
• Manage the relationship with benefits service providers as required.
• Ensure that all benefits applications on payroll comply with legal requirements.

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Compliance and Reporting

• Manage the annual internal and external payroll and related audits.
• Assist in providing documentation and reports to internal and external sources during the annual audit process.
• Ensure accuracy of legislative reporting of all employees in all required reports.
• Create ad hoc reports for HR, Finance and Exco within designated HRIS/Payroll system as and when required
• Responsible for all legislative reporting involving payroll and benefits related matters.
• Resolve complex employee requests and perform internal control responsibilities.
• Upon request, assist in gathering payroll data for inclusion in financial statements.
• Researching and preparing special reports for management.
• Manage the COIDA relationship with the selected service provider and administer the audit for the Group.
• Report on payroll metrics, provide insights and make corrective recommendations.

Leadership

• Manage and lead the team of payroll officers
• Train and mentor, the Payroll Officers and suggest training intervention to upskill and develop them to keep relevant at all times.
• Train HR team members in specific areas of payroll, benefits and reporting.

Qualification & Experience

• Degree or Advanced Diploma in an HR/Financial-related field.
• A minimum of 7-10 years payroll experience that include benefits administration.
• Knowledge of Payspace or other payroll systems.
• 3-4 years’ experience leading a payroll/finance team.
• Advanced Excel (V-lookups, pivot tables and graphs) /Google suite
• Finance experience will be an added advantage.
• Reporting experience.
• Benefits management and administration.

Attributes Required

• Proactive and Assertiveness.
• Integrity.
• Delivery and detail orientated - strong orientation towards customer satisfaction.
• Can do attitude.
• Ability to communicate and manage well at all levels of the organization.
• Excellent verbal and written communication skills.
• Strong planning and organising skills.

Ability to

• Work independently
• Work well in and with a team
• Work under pressure
• Handle and prioritize multiple tasks and meet all deadlines
• maintain confidentiality and exercise extreme discretion
• Strong Analytical skills, able to use data, draw insights and make recommendations and where applicable take decisions.
• Entrepreneurial, thrives under change and accepts it is a constant and always looks for solutions to do something better and faster.
• Able to think about problems from a business perspective using technical and product input.
• Collaborative.

The Environment

• takealot.com employees are entrepreneurial and dynamic, smart, customer- centric, fun and have the shared ambition of takealot.com being the leading e- commerce company in Africa.
• We have fun, work hard, take ownership, work in teams to create solutions, and are always open to direct feedback/new ideas on where we can improve.
• We are short on ego and high on output.
• We are doers and not only thinkers, its all in the execution after all.
• We love what we do and what we are creating.
• We seek to employ an Extra Ordinary Mind who is Smart, has Integrity, and is Hardworking.

• If you meet the above you are an Extraordinary Mind so come and join us!
• Takealot Group is an Equal Opportunity Employer. We encourage applicants from the previously disadvantaged groups and people with disabilities, to apply .