Business Development Assistant – Chinese Native (all g ...

Your Role

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Position: Business Development Assistant – Chinese Native (all genders) | Dubai, United Arab Emirates | Full-time | Start: as soon as possible

As Business Development Assistant, you will support VAVE's new business process from the very first client inquiry through to project kick-off. Based in Dubai, you will focus on our China market and work side by side with our Business Development Assistant for the international markets, together forming the support team around our management board. You will be the bridge between our Chinese-speaking clients, GMs of all studios and our international design and management teams - keeping information transparent and flowing, deadlines visible and proposals moving.

Responsibilities

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• Business development support: Support the management team in the day-to-day BD activities of VAVE and its subsidiaries - coordinating schedules, tracking tasks and follow-ups, and keeping open opportunities visible and transparent.
• Workflow management: Apply our internal new business workflow to all new business inquiries, maintain and improve the processes together with the management team.
• Client communication: Act as a first point of contact for Chinese-speaking clients and partners, handle correspondence in Mandarin, and coordinate responses together with the management team.
• RFI support: Compile and maintain the company data, credentials, references and certificates needed to respond promptly to requests for information.
• RFP support: Prepare, format and assemble proposal documents in collaboration with our management and concept teams, and keep track of submission requirements and deadlines.
• CRM management: Maintain our client and supplier records, log activities and communication, and keep contact data accurate and up to date.
• Translation and localization: Translate and adapt proposals, presentations and correspondence between Chinese and English, ensuring both accuracy and the right tone.
• Meeting and travel support: Manage meeting schedules, document meeting results and action items, follow up on open points, and support client visits, business trips and events.
• Cross-office coordination: Liaise between our teams in Dubai, Germany and China across time zones, and work closely with your counterpart covering the international markets.
• Reporting: Support the preparation of debriefs, new business evaluations and executive summaries for the management board.

Qualifications and Skills

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• Technical Skills:- Native Mandarin Chinese and confident business English, both written and spoken. Knowledge of German or Arabic is a plus.

• Clear and professional written communication in both Chinese and English, including client-facing correspondence.
• Exceptional organizational skills, with the ability to manage multiple requests and deadlines simultaneously.
• Strong attention to detail in documents, data and formatting.
• Experienced with presentation software such as Keynote, PowerPoint and MS Suite.
• Experienced in adapting and applying new AI tools and workflows in your day to day work

General Requirements:- University degree in a related field (preferably business, marketing, communication or cultural studies).

• 1-3 years of professional experience in business development, sales support, project coordination or client service (experience in a creative consultancy, design or architectural environment is a plus).
• A good understanding of Chinese business culture and etiquette, and the confidence to represent VAVE professionally when facing clients and partners.
• Comfortable working across cultures and time zones within an international group structure.
• Strong communication skills.
• A proactive, service-minded and reliable working style, and a discreet approach to confidential information.
• Ability to work collaboratively within a m