Finance and Office Assistant

• 3 tot 8 jaar ervaring met het voeren van een boekhoudkundige administratie en een ondersteunende rol in een kantooromgeving
• Solide boekhoudkundige kennis (AP, AR, GL, boekhoudkundige vergelijkingen, VAT basics).
• Ervaring met een ERP system.
• Goede kennis en ervaring met MS Office skills en andere vormen van digitale tools
• Vloeiend in Engelse taal, in woord en geschrift. Daarnaast bij voorkeur goede kennis van de Nederlandse.

Role

The Finance and Office Assistant keeps FononTechs day to day financial administration accurate and running smoothly while ensuring the office functions as a professional, well organised environment. The role combines hands on bookkeeping and finance support across multiple legal entities with practical office and facility coordination. A broad, autonomous position suited to someone who is equally comfortable with ledgers and with people.

Key responsibilities

• Finance & administration 75 percent
• Process accounts payable and accounts receivable: booking invoices, preparing payment runs, and monitoring outstanding items across multiple entities.
• Perform daily bank reconciliation, ensuring incoming and outgoing transactions are matched and booked accurately across entities.
• Maintain the general ledger and support accurate bookkeeping in the ERP system (Epicor).
• Assist with month-end and year-end closing, including reconciliations, accruals, and supporting schedules.
• Prepare and submit VAT returns and support other statutory and intercompany filings.
• Manage expense claims, credit card administration, and travel reimbursements.
• Administer the company's insurance policies: maintaining coverage records, handling renewals, and liaising with insurers and brokers on claims and queries.
• Support the Finance Manager with reporting, budgeting input, and audit preparation.
• Maintain orderly, audit ready financial records and documentation.
• Office & facility support 25 percent
• Act as first point of contact for office related matters, suppliers, and service providers.
• Coordinate facility management: supplies, contracts, maintenance, and office services.
• Support visitor management and reception coordination at the campus.
• Assist with onboarding logistics for new hires (workspace, access, equipment) in coordination with HR and IT.
• Organise practical support for meetings, events, and international visitors.
• Handle general administrative tasks that keep the office running efficiently