Project Coordinator

Role

Project Coordinator

Location

Ottawa

, Ontario –

On Site

(

5

• days/week
• on site)

Company

Mattamy Homes Canada

Department

Construction Office

,

Ottawa

Division

Employment Type

Full-Time

Reports to

Project Manager

When it comes to forward-thinking homebuilding and thoughtfully planned communities, Canadians think of Mattamy Homes. And that success is centred on a foundation of great people, because our team is as solid as they come. At Mattamy, we are optimistic, hardworking and supportive. Together we learn and grow as we strive to create a positive impact in the homebuilding industry. Contributing to the Mattamy Way means being surrounded by caring people who encourage you to be exactly who you are. It means your opinion is invited and your contributions count. And it means a career filled with pride, knowing you’re part of an

environmentally-conscious

, action-oriented organization with big

plans for the future

. The opportunity to bring the future of living to homeowners based on what Canadians value is exciting – and we’re making it happen.

Learn more

about what makes working at Mattamy special and our award-winning culture.

What we offer

As a Project Coordinator, you will play a key role in our success as you undertake a wide variety of tasks related

to

cost-to-date reports, shop drawings, Site Instructions, Requests for Information (

RFis

), change orders, processing of trade contracts, estimating, tendering and pricing, project schedule updates, drafting, meeting minutes, field documentation, and more.

What you’ll do

Follow and consistently demonstrate Mattamy Homes Core Values

Provide some contract administration for assigned projects; coordinate with purchasing for quantity take-offs to assist in generating project budgets and confirm validity of extras and draws; assisting during tendering; and handling project information flow between all stakeholders

Maintain monthly project cost reports and circulate to stakeholders

Track entries for N.O.C. lists, Change Order lists, Back-charge lists

Oversee and monitor postings, process sub-trade draws and prepare progress draw reports

Assist PM in validating draw requests and requests for extras

Track and process holdback releases, back-charges,

deposits

and bonds

Process and track shop drawings

Assist in coordinating submissions, distribution, and approvals of shop drawings

Process and track SI and RFI to and from consultants along with project manager

Distribute and communicate with/to affected trades,

parties

and job sites

Prepare trade scope of works with purchasing, as well as track and process completed contracts

Process and analyze trade draw requests - reporting and reviewing with PM, and following up and clarifying with the site supervisor

Attend bid closings, as required

Understand the project schedule and adjust after discussion with PM

Complete trade performance reviews at completion of project and provide feedback to Estimating

Prepare quantity take-offs for budget analysis to validate extras and back charges

Assist with preliminary budget preparation and estimating, when applicable

Participate in/assist with value engineering, material selections and development of specifications

Track document distribution and monitor deadlines

Collect, track, route and distribute all SI, RFI,

Shop,

drawings, CCN’s, CO’s and contracts including updating and maintaining the project network files.

Monitor and update project schedules on Mattamy systems.

Update stakeholders of project delays, schedule revisions, and assist PM in resolving scheduling issues

Schedule and attend start-up, project,

site

and budget meetings, take and prepare meeting minutes and distribute to trades, consultants, clients and internal team members, as applicable

Ensure field office documentation is current - drawings, SI, changes issued by consultants, addendum,

Coordinate with field staff for timely submission of receipts (packing slips and VISA Receipts), schedule status reports, field authorizations, time sheets, red lines, field reports, etc. and forward to accounts payable.

Other duties as assigned.

What

• y
• ou
• b
• ring
• Construction degree or diploma from an accredited college or university
• (or equivalent working experience).
• Accuracy in duties and responsibilities.
• Proficiency in MS Office applications (i.e.
• Word, Excel, Project, Outlook, etc.).
• Attention to detail and ability to multi-task.

Motivation,

• integrity
• and positive attitude.
• Excellent interpersonal and communication skills (both verbal and written).
• Excellent computer and organizational skills.
• Ability to build and maintain positive working relationships with coworkers / contacts.
• Ability to work well independently and as part of a team.
• Flexibility to adjust core working hours, as required.
• Valid Class G driver's license for travel to other offices and construction sites, with the ability to perform field tours and inspections on an active construction site
• Bonus points
• Experience working within homebuilding industry.
• Bilingual.

Compensation

The expected base salary range for this position is $

50,000 - $73,500

. Actual pay may vary depending on your job-related knowledge, competencies, and skills. We recognize that exceptional situations may fall outside this range, and we encourage all interested candidates to apply.

You are also eligible to participate in Mattamy’s annual bonus program which gives you the opportunity to increase your total compensation if business and individual goals are achieved.

We encourage applicants who meet most of the role requirements to hit that submit button and apply! It’s okay if you don’t have 100% of the requirements. If you’re the right candidate, we’ll help you learn and grow.

Who

we are

Mattamy Homes

• is the largest
• family-
• owned homebuilder in North America, with 40-plus years of history across

Canada

and

the United States

• . Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In Canada,
• our
• communities stretch across the Greater Toronto Area as well as in Ottawa, Calgary and Edmonton.
• Be yourself. We want it that way.
• At Mattamy, we're
• passionate a
• ​
• b
• ​​
• out
• creating and promoting a diverse and inclusive
• environment
• where everyone
• ​
• can do their
• best
• work.

Diversity

and inclusion are important

to

the work we do to support our homebuyers,

colleagues,

and communities. From how we

build

our teams to cultivating our leaders, we're on a journey toward a welcoming, barrier-free culture for everyone.

​​​​

Mattamy Homes Canada is committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us

on

• your application and we will work with you to meet your needs.
• Mattamy companies may use artificial intelligence (AI) tools to support our hiring process, including
• to help
• screen or assess candidates along the way. These tools work behind the scenes, while people remain at the heart of every hiring decision.
• Qualified applicants for this existing vacancy will be contacted directly by the Talent Acquisition team.