Accounts Payable Administrator

Accounts Payable Administrator ROLE PROFILE GENERAL Date August 2026 Location Aggeneys, Northern Cape/Johannesburg Operations BMC Shared Services Job Grade C2 (Paterson) / Below M9 (Vedanta) ROLE CONTEXT Vedanta Zinc International (VZI) operates two major mining complexes in the Northern Cape: · Gamsberg – a large ‑ scale open ‑ pit zinc mine with substantial operational activity, high material consumption and significant cost ‑ centre complexity requiring accurate financial reporting, stock valuation and cost control · Black Mountain Mine (BMM) - an underground operation where production reliability, cost efficiency and stock accuracy are critical to sustaining operational performance and financial discipline. Both operations rely on precise financial information, timely cost analysis, accurate stock valuation and strong transactional integrity to support effective decision ‑ making. The Accounts Payable Administrator (C2) operates within the Finance department and is responsible for managing the organization's accounts payable function. The role serves as a key control point in ensuring that supplier invoices are processed accurately, approved in accordance with company policies, and paid within agreed terms. PURPOSE OF THE ROLE Reporting to the Senior Accounts Payable Officer , the Accounts Payable Administrator ensures the accurate, timely, and compliant processing of supplier invoices and payments, maintain complete and reliable creditor records, reconcile supplier accounts, and support the financial integrity of the organization through effective accounts payable administration. RESPONSIBILITIES 1. Invoice Processing · Receive, verify, and process supplier invoices accurately and timeously. · Match invoices to purchase orders, goods received notes, and supporting documentation. · Ensure all invoices are appropriately authorized before payment processing. · Allocate invoices to the correct general ledger accounts and cost centres. 2. Supplier Account Management · Maintain accurate supplier master data and account records. · Reconcile supplier statements and investigate discrepancies. · Resolve supplier queries and payment issues promptly. · Build and maintain effective supplier relationships. 3. Payment Administration · Prepare and process supplier payments according to approved payment schedules. · Ensure payments comply with company policies and delegated authority limits. · Monitor payment due dates to avoid penalties and maintain supplier confidence. · Maintain accurate records of all payments and supporting documentation. 4. Financial Control and Compliance · Ensure compliance with internal controls, financial policies, and procedures. · Support audit requirements by providing documentation and explanations as required. · Identify and report irregularities, duplicate payments, or potential fraud risks. · Assist with adherence to statutory and tax requirements relating to suppliers. 5. Reporting and Reconciliations · Perform regular creditor reconciliations. · Prepare accounts payable reports and aged creditor analyses. · Support month-end and year-end closing activities. · Assist with cash flow forecasting by providing accurate creditor information. 6. Stakeholder Support · Liaise with procurement, stores, operations, and department managers regarding invoice and payment matters. · Provide excellent service to suppliers and internal stakeholders. · Support continuous improvement initiatives within the accounts payable process. 7. Safety, Risk & Compliance · Complete required Planned Task Observations (PTOs), Risk Assessments and Issue ‑ Based Risk Assessments (IBRAs) as defined by the Company. · Ensure all financial ‑ administration activities comply with VZI safety standards and governance frameworks. · Promote a culture of safety, compliance and disciplined execution across Finance operations. QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS Qualifications · Grade 12 (Matric). · Certificate, Diploma, or Degree in Accounting, Finance, or a related field. · Code B driver’s licence. Experience · 1–3 years’ experience in an accounting or finance environment. · 2-5 years' experience in an Accounts Payable, Creditors Clerk, or Finance Administration role. · Working knowledge of accounts payable processes and accounting principles. · Proficiency in Microsoft Excel and financial/accounting systems. Technical Competence · Financial administration. · Accounts payable processing. · Supplier reconciliations. · Data capturing and record management. · Financial reporting. · Microsoft Excel proficiency. Tools & Systems · SAP MM or similar ERP procurement module. · MS Office (Excel, Word, Outlook). · Document ‑ management and workflow systems Behavioural · Attention to detail. · Accuracy and quality orientation. · Planning and organising. · Problem-solving ability. · Customer service orientation. · Communication and interpersonal skills. · Integrity and confidentiality. · Ability to work under pressure and meet deadlines. Organisational Fit · Alignment with VZI’s values of trust, entrepreneurship, innovation, excellence, integrity, respect and care. · Commitment to operational excellence, zero harm, and community upliftment. · Ability to thrive in a high ‑ performance, CBP ‑ integrated environment.