About The Role

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Receptionist

Provide coverage at the main reception desk to greet visitors
Communicate effectively and professionally via telephone, fax, electronic

mail, and in person, with all levels of BCG staff, clients, and guests

Obtain information to promptly direct callers to appropriate BCG/external

resources

Work with the NJY Business Services Team to handle guests’ individual

needs during their stay, including guest office assignment, direction of car
and food service requests and administrative/logistics support

Work with Office Services to receive incoming packages and deliveries from

a variety of couriers and to manage outgoing packages

Coordinate guest space and conference room reservations
Ensure receipt, prompt notification and distribution of all incoming faxes
When needed, handle maintenance calls to building representative

(temperature problems, lights out, etc.) and follow through until they are fixed

Administrative Assistant

Provide administrative support to Principals including, but not limited to,

telephone support, calendar functions, travel coordination, typing, copying,
faxing, filing, etc.

Organize and schedule client and internal meetings
Develop working relationships with clients and client assistants to facilitate the

information flow and scheduling process

Maintain quality control by proofing work for errors, consistency, and format in

accordance with established guidelines

Serve as a vital communication link amongst case team members
Attend case team meetings as required
Respond to case team, committee, and practice area information requests
Maintain a centralized electronic filing system for case-related materials and

archive hard copies of presentations in accordance with the contractual
standards guidelines and inviolate file policy

Copy, collate, bind, and distribute case-related materials as required

General

Together with the NJY BST, pitch in as needed to provide administrative

support to the New Jersey office in general, including, but not limited to,
telephone support, event coordination, meeting set-up, etc.

Attend meetings and trainings in, as needed (NJY and NYC)
Provide back-up assistance to other BST members as needed
Maintain highest levels of internal and external confidentiality

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Bachelors degree, secretarial school degree, or equivalent
2-4 years administrative support experience, preferably at a professional

services firm

Proficient computer skills: Windows XP, Office 2007 (Word, Excel,

PowerPoint, Outlook)

Organizational skills and ability to manage competing priorities; works

effectively in a fast-paced environment

A people-person, welcoming and open; projects enthusiasm
Displays service-oriented behavior responding to customer needs
Highly responsive, flexible, a strong team player
Handles challenging situations with poise, understanding, and tact; displays a

high degree of professionalism

Attentive to detail
Conveys a positive personal and professional image
Excellent verbal and written communication skills

WORK ENVIRONMENT

Must be able to perform successfully in a fast-paced, intellectually intense,

service-oriented environment and to interpret rules and guidelines flexibly to
enhance the business and in keeping with values and culture

Experience working successfully within a complex matrix structured

organization is essential

It is necessary to have the ability to understand and manage complex

reporting relationships and incorporate multiple labor laws and cultures
Please note that this position is not restricted solely to the responsibilities listed
above and that the job scope and responsibilities are subject to change.
If you are looking for a company where you will learn, grow and have an impact, this is the opportunity for you!

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