HR Operations Associate

About the Project

• Are you ready to take ownership of end-to-end HR operations in a remote-first culture, while driving process optimization through modern tools and AI?
• We are looking for an

HR Operations Associate

to maintain and elevate our established HR systems. In this role, you will manage day-to-day HR administration across our international, multi-disciplinary team while actively identifying opportunities to streamline workflows using modern digital and AI-driven processes.

As a key operational anchor for HR core functions, this role blends hands-on operational excellence with modern process automation—all while helping build culture and connection across a distributed team.

Your Key Focus Areas

HR Core & System Maintenance

Maintain and update internal HR Core systems, ensure 100% data accuracy across employee records, track vacation balances, and extract precise data for annual government reporting.

Payroll & Benefits Administration

Collaborate closely with our external accounting partner to manage monthly payroll inputs, account for variables/adjustments, and oversee employee health insurance programs.

Compliance & Occupational Health

Coordinate mandatory occupational medicine requirements (Work Medicine checks), ensure full documentation compliance, and manage employee files.

Training, Onboarding & Continuous Learning

Organize internal/external training plans, maintain certification logs, and support a seamless remote onboarding journey for international sales, tech, and customer support talent.

Process Automation & AI Workflows

Continuously evaluate existing HR workflows to eliminate bottlenecks and integrate modern AI tools to automate routine operational tasks.

Culture & Team Events

Help organize local and company-wide team offsites, events, and culture initiatives to keep our distributed team connected and engaged.

Employee Relations & Virtual Support

Serve as the primary, go-to contact for general team inquiries, providing responsive, human-centered operational support in a remote environment.

Your Expertise

Education & Background

Degree in Human Resources, Business Administration, or a related field.

Experience

1–2 years of practical experience in HR administration, payroll support, or operational coordination (experience in a remote or hybrid environment is a plus).

Tech-Savvy & Innovative

Strong familiarity with digital tools, modern HR systems, and a natural curiosity for leveraging AI tools/workflows to automate routine tasks.

Self-Driven & Organized

High degree of autonomy, exceptional attention to detail, and top-tier time-management skills suited for remote work.

Languages

Native Portuguese with strong professional English skills (minimum B2).

Compensation

Remote-First Flexibility

Enjoy a modern remote-first work environment, with access to physical space/hubs when you need them or for in-person team gatherings.

AI & Continuous Learning Stack

Direct access to cutting-edge AI tools to boost your productivity, plus comprehensive self-learning resources (including full LinkedIn Premium Learning access with 26,000+ courses).

Professional Growth Budget

Annual dedicated budget to attend national HR & tech conferences, meetups, and networking events.

Team Events & Offsites

Regular team events, offsites, and social gatherings to foster genuine connection across our international team.

Comprehensive Package

Competitive gross salary, Health Insurance (post-probation), Coverflex flexible benefits

Hardware Setup

Complete remote setup, including a MacBook and business phone.

Global Exposure

• Collaborate daily with an international team spanning several nationalities and learn directly from leaders with over 30 years of combined industry experience.
• Remote-First (based in Portugal).