Executive Assistant: New York

Executive Assistant to CEO

Serv is partnering with a high-performing entrepreneur and real estate advisor in New York City to hire an exceptional Executive Assistant.

This is an opportunity to work alongside a founder who is building a modern, content-driven advisory business, with a strong focus on education, impact and helping people.

The Executive Assistant will act as a true extension of the CEO, bringing structure, clarity, and proactive support to a fast-moving, high-growth environment. This role is ideal for someone who is energized by working closely with a founder and wants to help build something meaningful.

Note: A real estate license required

(support for obtaining license upon commencement of employment if not already licensed)

The Role

As the Executive Assistant to the CEO, you will be responsible for supporting the day-to-day activities of the CEO and serving his clients, proactively managing communications, calendar, and project management. You operate as a high-trust partner, enabling the CEO to focus on high-impact priorities.

Key Responsibilities

Anticipate needs and proactively resolve scheduling and logistical challenges

Prepare agendas, briefing materials, and follow-ups for meetings

Manage communication tone/coordination across meetings, client interactions, internal workflows.

Track action items and ensure follow-through across priorities

Organize travel

Client coordination, scheduling, and documentation

Prepare client-facing materials with high-quality output; support transaction-related admin as needed

Tech & AI enablement: leverage tools (including AI) to improve productivity and enhance how the CEO operates

Conduct regular property searches ("buyer treasure hunts") for the CEO's buyer clients, identifying best-fit listings against client criteria and exercising strong judgment in shortlisting

Schedule showings and coordinate directly with agents

Occasionally cover open houses when the team is short on bodies

Who You Are

Core Traits

Proactive Operator – you anticipate needs before being asked

Relentless Finisher – you follow through and do not drop details

Highly Organized – you bring structure to fast-moving environments

Calm Under Pressure – you can prioritize effectively in dynamic situations

High Ownership – you take responsibility for outcomes, not just tasks

Enthusiastic helper – you are genuinely energized by helping others

High EQ — you read people and situations well, and bring warmth and judgment to every interaction with the CEO's most important clients

Strong judgment and problem-solving under pressure — e.g., assembling a 6-showing schedule on tight turnaround, last-minute listing presentations, reaching agents to confirm/reschedule

Mindset & Motivation

• You want to support a founder and help build something meaningful
• You are naturally curious and enjoy figuring things out independently
• You bring a “learn-it-all” mindset and continuously seek to improve
• You are energized by working in a fast-paced, entrepreneurial environment

Work Style

• Detail-oriented with a high standard of excellence
• Able to manage multiple priorities simultaneously
• Strong communicator (written and verbal)
• Comfortable operating with autonomy and minimal direction

Experience & Skills

Real estate license required

(all fees for license and coursework covered upon commencement of employment if not already licensed)

2–5+ years of experience in an Executive Assistant or similar role

Experience supporting senior leaders or founders preferred

Strong proficiency with Google Workspace and productivity tools

Comfortable learning and adopting new technologies quickly

Experience with CRM systems or operational tools is an asset

Location: New York, NY (On-site required / open to relocation)

Employment Type: Full-Time, in-office 5 days/week, with flexibility

Salary: $80K–$100K+ based on experience

Serv uses AI tools in our recruitment process, including developing job postings and note-taking during interviews. AI is not used to screen, assess, or select candidates. All resumes are reviewed by a human, and all hiring decisions are made by humans. Any AI-generated output used during the recruitment process is reviewed by a human before action is taken.