Administrative Officer - Regional/Out-of-State Operations

We are seeking a highly organized, proactive, and detail-oriented administrative officer to oversee the smooth administrative and operational activities of a regional/out-of-state office. KEY RESPONSIBILITIES 1. Facility, Hygiene & Housekeeping Conduct daily inspections to ensure cleanliness, safety, and operational readiness. Supervise cleaning staff and office assistants. Coordinate deep cleaning, pest control, waste management, and sanitation schedules. Prepare daily and weekly facility reports for Head Office. 2. Asset & Inventory Management Maintain accurate records and tagging of company assets, IT equipment, and furniture. Conduct regular physical asset counts and audits. Enforce asset check-in/check-out procedures. 3. Repairs & Maintenance Identify and report facility faults, including electrical, plumbing, air conditioning, generator, and IT-related issues. Coordinate local vendors and contractors for repairs and maintenance. Monitor service delivery and ensure compliance with agreed SLAs before sign-off. 4. Procurement & Vendor Management Manage office supplies, stationery, consumables, and cleaning inventory. Ensure procurement activities remain within approved budgetary guidelines. Process and maintain accurate vendor invoices, receipts, and purchase orders. 5. Operations & Head Office Coordination Serve as the primary administrative liaison between the regional office and Head Office. Maintain prompt communication and provide timely updates on assigned tasks. Manage petty cash, utility payments, and operational expense documentation. Coordinate local travel, logistics, and guest reception for visiting personnel and partners. REQUIREMENTS Bachelor’s degree or HND in Business Administration, Public Administration, Logistics, or a related discipline. 1–2 years of experience in office administration, facilities management, or operations. Experience managing a branch or regional office is an added advantage. Strong problem-solving and task-prioritization skills. Excellent verbal and written communication skills. High attention to detail and strong organizational ability. Proficiency in Microsoft Word, Excel, PowerPoint, and administrative software. Ability to work independently with minimal supervision. Highly proactive, responsive, and results-oriented.