MANAGEMENT ASSISTANT

JOB DESCRIPTION HF Designer / Process Designer (PDE): HCC-HR-OM by Rüden, Wolfgang Process Assignment: HI-HR11-30 Process Leader (PLD): HCC-HR-OD Leweling, Tobias Output from: 2016-03-07 HF 7607_C (2015-06-09) Information Classification: Internal Global job title Job No Management Assistant IV SA1627 Goal of the position Carrying out cross-departmental specific office or secretarial management tasks Carrying out normal organisational work and correspondence for the supervisor or superiors Tasks / Area of responsibility A General office work 1 Carrying out cross-departmental specific office or secretarial management tasks 2 Supporting the head of the organizational unit in work tasks 3 Preparation and accounting of trips according to given guidelines 4 Ordering and managing office supplies 5 Receiving and responding to incoming requests from cross-departmental tasks 6 Perform cross-area analysis, generate reports, notifications, and statistics 7 Creation of letters as well as internal messages taking into account existing business transactions 8 Checking business transactions for completeness and correctness, reconciling with internal documents, clarifying differences and related issues B Software 1 Maintenance of application and control tables according to specifications 2 Clean up master data errors 3 Monitors e.g. of message transmissions 4 Create cross-departmental presentations according to specifications C Other tasks 1 Preparing and conducting visits and planning and managing meeting rooms accordingly Execution of other tasks relevant to the position (e.g. review of suggestions for improvement as well as observance of the necessary measures of occupational safety and environmental protection in the field of activity) profile of requirements a) School / vocational training (b) Functional experience professional education or special diploma More than 2 up to 3 years