HR Administrative Assistant

Job Summary Essential Functions: Provides administrative support to the HR Department and carries out specific HR functions as assigned. Essential Functions: Primary customer service interface [internally externally] for the HR Dept, which includes managing calls, meeting scheduling coordination, performing administrative duties, copying filing, computer data entry, mail, dissemination of communication materials, etc. Coordinate scheduling for employee training; maintain training log and HRIS data entry for facility. Assist in audit preparation, SOX, AS9100 and coordination of data as requested. Responsible for maintaining all employee files. Maintain HR communication boards throughout the facility. Back up to receptionist. Support the administration of the attendance policy Maintain integrity of HRIS system through data entry and run various audit reports. Project a professional company image through in-person and phone interaction. Coordinate pre-employment activities such as background checks, physical screenings, reference checks, etc. Responsible for compliance and accuracy of I-9, ITAR and other similar programs. Creates and tracks offer letters. Conduct verification of employment. Conduct new hire orientation. Prepare all details for All Hands meetings, retirement gifts, employee events, lunches, etc. Coordinate Health Wellness initiatives and yearly benefits enrollment meetings. Clinic coordination for injuries/illness concerns or annual testing activities. Administers Employee Programs i.e. t-shirt sales, etc. Responsible for the proper handling and management of hazardous waste generated in their work area. Performs other duties as assigned including leading projects and participation in project committees.