HR & Admin Officer (Laos Location)

Job Position The HR & Admin Supervisor (Project Site) is the primary HR and administration resource stationed at the Pak Beng construction site. This combined role covers day-to-day site administration including camp operations, fleet management, and facilities oversight alongside core HR functions covering workforce management, training, labor compliance, and EPC contractor workforce monitoring. Job Responsibilities Human Resources - Workforce & Employee Managemen t Coordinate recruitment and onboarding: liaise with the Admin & HR team on manpower requisitions, manage staff induction, and ensure all documentation is completed per PBCL HRM procedures. Administer employee lifecycle records: probation tracking, contract management, transfers, resignation processing, and personnel file maintenance. Human Resources - Training & Development Develop and execute the annual training plan covering safety inductions, compliance training, technical upskilling, and orientation programs. Coordinate all training logistics; maintain a training completion database and prepare periodic reports for management review and KPI tracking. Site Administration Manage accommodation allocation and camp facilities for all site-based staff and official visitors. Supervise the canteen service provider on food hygiene, meal quality, and menu variety to meet the needs of a multinational workforce (Thai, Chinese, and Lao). Manage the site vehicle fleet, enforce maintenance schedules, monitor fuel consumption, maintain vehicle logs, and coordinate driver scheduling and assignments. Coordinate staff travel logistics, official visit arrangements, and consumables procurement; maintain accurate site fixed asset and office supply records. Labor Compliance & EPC Workforce Oversight Serve as PBCL's on-site Compliance Officer under the EPC Labor Management System: verify foreign worker documents and permit records, conduct periodic site audits. Monitor EPC contractor weekly workforce declarations; identify and escalate headcount discrepancies, and support GOL foreign labor quota compliance. Employee Welfare & Cross-Cultural Support Serve as the first point of contact for site-based staff on HR and administration matters; monitor welfare conditions for all site personnel and proactively report gaps to the Admin & HR team. Support cross-cultural communication and daily working relationships across Thai, Chinese, and Lao team members to maintain a cohesive and productive site environment. Reporting & Coordination Prepare weekly and monthly reports covering camp operations, fleet status, attendance, training progress, and EPC workforce compliance for Admin & HR management review. Maintain systematic filing of all site-level HR and admin documents. Support ad hoc projects and tasks assigned by the Supervisor. Job Qualifications Bachelor's degree in Human Resources Management, Business Administration, or a related field 1–3 years of experience in HR, administration, general affairs, or a related role Basic understanding of HR processes: recruitment support, training coordination, and attendance administration Experience in or genuine readiness for a remote site or camp-based working environment Proficient in English (spoken and written); able to function effectively in a multinational environment Able to work independently with minimal day-to-day supervision in a remote, resource-constrained environment Strong organizational skills, attention to detail, and ability to manage multiple priorities simultaneously Fluent in English both written and verbal (TOEIC 750) Ability to travel/work upcountry and abroad Goal–Oriented, Unity, Learning, Flexible