Admin Assistant/Secretary (Direct reporting to the Minister)

The Administrative Assistant / Secretary is responsible for providing high-level administrative and secretarial support to senior leadership within a government/semi-government organization. The role includes managing official correspondence, scheduling, documentation, and coordination with internal and external stakeholders while ensuring compliance, confidentiality, and professional standards.

Requirements

Key Responsibilities

• Provide administrative and secretarial support to senior leadership
• Manage calendars, meetings, appointments, and travel arrangements
• Handle incoming and outgoing correspondence, emails, and official documents
• Prepare reports, presentations, and meeting minutes
• Coordinate with internal departments and external stakeholders
• Maintain proper filing systems (physical and electronic)
• Ensure confidentiality and compliance with organizational policies
• Support office operations and assist with ad-hoc administrative tasks

Key Requirements

• Arabic speakers only or UAE Nationals
• Proven experience in an administrative or secretarial role
• Experience supporting senior leadership, preferably within a government or semi-government entity
• Strong communication, coordination, and organizational skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential information with professionalism