Admin Assistant

We are seeking to hire Admin Assistant (immediately available) for one of our clients based in Dubai, United Arab Emirates

Job Purpose

The primary purpose of this role is to manage and coordinate the registration of *Company as an approved supplier with clients, ensuring timely, accurate, and compliant submissions.

Core Duties and Responsibilities

Registration of company as suppliers which involves coordination with client, providing relevant documents and upload information on client’s portal

• Coordinate collection, preparation, submission, and follow-up of all required documentation, ensuring accuracy and compliance with client requirements.
• Track registration status, proactively follow up with clients, and resolve queries to ensure timely approvals.
• Maintain an up-to-date database

Client & Internal Coordination

• Act as a key point of contact for administrative and registration-related client enquiries, responding in a timely and professional manner.
• Liaise closely with sales, finance, operations, and service providers to ensure smooth information flow and operational readiness.
• Escalate issues where required and ensure closure within agreed timelines.

General Administrative Support

• Provide general administrative assistance as required, including document control, filing, coordination, and handling confidential information with discretion.
• Perform other related duties as assigned in support of the department’s objectives.

Requirements

Must Haves

• Strong administrative background.
• Good coordination skills
• Ability to upload documents accurately for registration and approval.